Public Works Committee

(a) That the General Manager, Public Works be directed to notify the Mayor and City Council members via e-mailed Communication Update with the submission of all responses to the Provincial Officer’s Order Number 1- 142403769 (the Order) issued by the Ministry of the Environment, Conservation and Parks (MECP), at the same time that the responses to the Order are submitted to the MECP; (b) That the General Manager, Public Works be directed to publish all responses to the Provincial Officer’s Order Number 1-142403769 (the Order) issued by the Ministry of the Environment, Conservation and Parks to the City of Hamilton website for public availability; (c) That the General Manager, Public Works be directed to prepare a report to the Public Works Committee, following the submission of all responses to the Provincial Officer’s Order Number 1-142403769 (the Order) issued by the Ministry of the Environment, Conservation and Parks, that identifies all program changes resulting from the Order including financial and staffing requirements; Public Works Committee February 13, 2023 Minutes 23-002 Page 2 of 15 (d) That Appendix "F" attached to Report PW22088(s) respecting Hamilton Water Sewage Spills Communications Guideline be approved for implementation; and (e) That the General Manager, Public Works be directed to provide an annual update report to the Public Works Committee regarding sewage spills from City of Hamilton sewer infrastructure. Result: MOTION,

That Report PW21069(b), respecting 2023 Lymantria dispar dispar (LDD)Moth Treatment Plan, be received. Result: MOTION,

That Report PW23012, respecting Scenic Reservoir – Planned Maintenance Non- Event, be received. Result: MOTION,

(a) That the City of Hamilton voluntarily accept the administration and operation of White Brick Church Cemetery, located at 99 Garner Road East, Ancaster, ON L9G 3K9, by a transfer of the operation through the Bereavement Authority of Ontario from the White Brick Church Cemetery c/o Donna Smith to the City of Hamilton; (b) That the General Manager of Corporate Services be authorized and directed to acquire the lands located at 99 Garner Road East, Ancaster, ON L9G 3K9, as shown in Appendix “A” attached to Report PW22050(a), subject to the condition described in Recommendation (c) of Report PW22050(a), on an as-is, where-is basis, and assume the operation of the White Brick Church Cemetery located on the Lands, for nominal consideration and on such additional terms and conditions deemed appropriate by the General Manager of Public Works, or their delegate; (c) That the General Manager of Public Works be directed to determine whether, in fulfilling the direction to acquire the White Brick Church Cemetery, a smaller portion of the Lands excluding the building may be acquired by the City in conformity with the applicable Official Plan and Zoning By-law and any other applicable City policies and By-laws, and in the Public Works Committee February 13, 2023 Minutes 23-002 Page 4 of 15 event that the determination is that a smaller portion may be acquired, that the lands to be acquired in accordance with Recommendation (b) of Report PW22050(a) be reduced accordingly and staff be dir

That Report PW23009, respecting Accessible Transportation Services and the Disabled and Aged Regional Transportation Service Policy, be received. Result: MOTION,

(a) That Council approve the award of Request for Proposals Contractor Required for the Rehabilitation of the Kenilworth Trunk Watermain, pursuant to Procurement Policy #5.4 Request for Proposals, to Clearway Construction Inc. in the amount of $5,090,699.89 (not including Contingency and Non- Refundable HST), and that the General Manager, Public Works Department be authorized to negotiate, enter into and execute any required Contract and any ancillary documents required to give effect thereto with Clearway Construction Inc., in a form satisfactory to the City Solicitor; and (b) That the budget and financing plan for the Kenilworth Transmission Watermain Renewal (Project ID 5141760754), totalling $3,500,000, be amended and approved, by an increase of $2,484,000, to be funded by a transfer from Waterworks Capital Reserve (#108015). Result: MOTION,

WHEREAS, the majority of City of Hamilton owned facilities and park assets (buildings) in Ward 8 are maintained by the City’s Facilities Operations & Maintenance Section of the Energy, Fleet & Facilities Management Division, Public Works Department; WHEREAS, the members of the Trieste Bocce Club, located at 60 DiCenzo Drive, Hamilton, are requesting rolling door options to provide a more sheltered Public Works Committee February 13, 2023 Minutes 23-002 Page 7 of 15 environment against the cold and rain and to extend the bocce playing season; and WHEREAS, potential issues identified including structural concerns with the building due to increased dead and live loads from rolling door such as Fire and Life Safety, ingress and egress of the property, Accessibility for Ontarians with Disabilities Act (AODA) requirements, air flow and Heating, Ventilation and Air conditioning (HVAC) requirements. THEREFORE, BE IT RESOLVED: (a) That staff be authorized and directed to retain professional services to determine the feasibility of enclosing the Trieste Bocce Club, located at 60 DiCenzo Drive, Hamilton, with rolling doors, to be funded from the Ward 8 Area Rating Reserve Account (108058) to an upset limit of $2,500; (b) That the Ward 8 Area Rating Reserve Account (108058) be used as required, to an upset limit of $25,000, to fund the investigation of options to determine next steps (design options, entrance & exits, overhead lighting, HVAC systems, construction cost estimation etc.) fo

That the Public Works Committee meeting be recessed until after the conclusion of the Board of Health Meeting. Result: MOTION,

That the Agenda for the February 13, 2023 Public Works Committee meeting be approved, as amended. Result: MOTION,

That the Minutes of the January 16, 2023 meeting of the Public Works Committee be approved, as presented. Result: MOTION,

That the following Delegation Requests be approved for a future meeting: (i) Angela Zheng, respecting Funding for a Staircase to Facilitate Access to a Commuter Trail Connecting University Gardens and Westdale (Item 6.1) (ii) Brenda Duke, GALA Community Planning Team, respecting Support for Maintenance of Gardens within the Public parks (Item 6.2) (iii) Brenda Duke, GALA Community Planning Team, respecting Waste Pickup Procedures and Support for Community Cleanups (Item 6.3) (iv) Mymoon Bhuiyan, McMaster EcoCAR, respecting EV in Hamilton (Item 6.4) Result: MOTION,

That the presentation from Nick Winters, Director, Hamilton Water, respecting Hamilton Burlington Street Sewage Spill Update, be received. Result: MOTION,

WHEREAS, the owner of 1415 Trinity Church Road, Hamilton, indicates they experience sightline concerns and impediments to deliveries safely entering and exiting their property from the large City-owned tree located at their property; WHEREAS, the owner of 1415 Trinity Church Road has expressed their desire to the Ward Councillor and has previously appealed to Forestry staff to have the City-owned tree removed. THEREFORE, BE IT RESOLVED: (a) That Forestry staff be directed to remove the City-owned tree located at 1415 Trinity Church Road, Hamilton; and (b) That Forestry staff be directed to waive all tree removal permit and loss of canopy fees for the removal of the City-owned tree located at 1415 Trinity Church Road, Hamilton, and to fund the tree removal costs through the Forestry section operating budget. Result: MOTION,

That the following amendments to the Public Works Committee’s Outstanding Business List, be approved. (1) Items Considered Complete and Needing to be Removed (Item 14.1(a)) (i) 2023 Lymantria dispar dispar (LDD) Moth Treatment Plan Addressed as Item 9.1 on today's Agenda - Report Public Works Committee February 13, 2023 Minutes 23-002 Page 14 of 15 PW21069(b) (Item 14.1(a)(a)) Item on OBL: ACO (ii) Accessible Transportation Services and the Disabled and Aged Regional Transportation Service Addressed as Item 11.2 on today's Agenda - Report PW23009 (Item 14.1(a)(b)) Item on OBL: ACT (2) Items Requiring a New Due Date (Item 14.1(b)) (i) Improving Truck Route Detouring During Construction Closures (Item 14.1(b)(a)) Item on OBL: ABY Current Due Date: March 20, 2023 Proposed New Due Date: May 15, 2023 (ii) Protected Bike Lane Curbs (Hamilton Cycling Committee - Citizen Committee Report) (Item 14.1(b)(b)) Item on OBL: ACA Current Due Date: January 16, 2023 Proposed New Due Date: March 20, 2023 (iii) Antonio Gallo, Gallo Ice Cream Retail, respecting Ice Cream Vendor Operation at Confederation Park (Item 14.1(b)(c)) Item on OBL: ACN Current Due Date: Q1 2023 Proposed New Due Date: March 20, 2023 (iv) Roadway Safety Measures on Aberdeen Avenue from Queen Street to Longwood Road (Item 14.1(b)(d)) Item on OBL: AZ Current Due Date: Q2 2023 Proposed New Due Date: July 5, 2023 Result: MOTION,

That there being no further business, the meeting adjourned at 4:35 p.m. Result: MOTION,