Audit, Finance and Administration Committee

That the agenda for the March 26, 2026, Audit, Finance and Administration Committee meeting, BE APPROVED.

That the Minutes of the February 26, 2026 meeting of the Audit, Finance and Administration Committee, BE ADOPTED, as presented.

That the Delegation from Hafeez Hussain, respecting Ontario Works - Eligibility and Value for Money Audit - Information on Overpayments, Fraud Complaints for the City of London and the Regional Municipality of Peel, BE RECEIVED.

That the following Items for Information BE RECEIVED: 7.1 FCS26020 Correspondence from the Hamilton Police Service Board - Agreement to Share Provincial Offences Act Revenues 7.2 PW26029 Management Response to Report AUD25001 Contract Payments to DARTS (City Wide) 7.3 FCS26021 2025 Remuneration and Expenses as required under Section 284 of the Municipal Act, 2001, as amended (City Wide) - REVISED 7.4 FCS21082(l) Utility Billing Transition March 2026 Program Update (Outstanding Business List Item) (City Wide) - REVISED 7.5 HSC26002 Follow-Up on Red Hill Family Centre Value for Money Audit (Outstanding Business List) (City Wide)

That the following Amendments to the Outstanding Business List, BE APPROVED: 8.1.a Items Considered Completed and to be Removed 8.1.a.a Utility Billing Transition (FCS21082(i)) Added: October 2, 2025 Addressed as Item 7.4 on the January 15, 2026 agenda 8.1.a.b AUD25005 Accounts Payable Special Investigation #2 (Fraud and Waste Report #71958) (City Wide) Added: May 22, 2025 Addressed as Item 7.1 on the February 26, 2026 agenda Result: Motion

That Report PED26052, respecting Community Liaison Group – Immigrants and Refugees (City Wide), dated March 26, 2026, be received and the following recommendation, BE APPROVED: (a) That the Hamilton Immigration Partnership Council BE APPROVED to serve as the City of Hamilton’s Community Liaison Group for Immigrants and Refugees. Result: Motion

That the Correspondence from Grace Baldwin and Kim Martin, Hamilton Immigration Partnership Council, respecting Hamilton Immigration Partnership Council assuming the role of the new Community Liaison Group for Immigrants and Refugees, BE RECEIVED.

WHEREAS, Green Venture successfully delivered 100 Eco Home Kits program to Ward 2 residents in 2025, during their pilot project, which was well received; WHEREAS, the Eco Home program will include accessible energy conservation workshops, with the goal of supporting renters, low-income households, and newcomers; and WHEREAS, the Eco Home Kit materials and a shared Take-Home Energy Self-Audit Kit will help residents keep their homes cool in the summer and warm in the winter while saving on their energy use and costs. THEREFORE, BE IT RESOLVED: (a) That a grant to Green Venture to for the materials of the Eco Home Kits and the shared Take-Home Energy Self-Audit Kit BE FUNDED from the Ward 4 Capital Discretionary Account #3302309400 at an upset limit, including contingency, not to exceed $5,000; (b) That any funds allocated and distributed BE EXEMPT on a one-time basis and not be counted toward any formula that restricts regular Refer to the April 1, 2026 Council Minutes for the disposition of these matters. Audit, Finance and Administration Committee March 26, 2026 Minutes AFA 26-004 Page 5 of 7 funding from the City including the City Enrichment Fund for 2026; and (c) That the Mayor and City Clerk BE AUTHORIZED to execute any required agreement(s) and ancillary documents, with such terms and conditions in a form satisfactory to the City Solicitor. Result: Motion

That Committee move into Closed Session for Item 11.1, pursuant to Section 9.3, Sub-sections (b), (d), and (f) of the City's Procedural By-law 21-021, as amended, and Section 239(2), Sub-sections (b), (d), and (f) of the Ontario Municipal Act, 2001, as amended, as the subject matter pertains to personal matters about an identifiable individual, including municipal or local board employees; labour relations or employee negotiations; and advice that is subject to solicitor-client privilege, including communications necessary for that purpose. Result: Motion

That Report AUD26003 respecting Auditor General Reporting of Serious Matters to Council (Report #90083), dated March 26, 2026, BE RECEIVED and REMAIN CONFIDENTIAL.