General Issues Committee

(a) That Report AUD23008, respecting the Elections Administration Audit be received; (b) That the Management Response, as detailed in Appendix “D” to Report AUD23008 be received; (c) That the City Clerk be requested to report back to the Office of the Auditor General by September 2023 with a detailed management action plan, which will then be reported to the General Issues Committee; and, (d) That the City Manager’s Office be directed to explore all possibilities to improve future voter turnout and report back to the General Issues Committee. Result: MAIN MOTION, As Amended,

That the following individual be appointed to the International Village Business Improvement Area (BIA) Board of Management: (a) Suzanne Lanthier – Theatre Aquarius Result: MOTION,

That Report PED23090, respecting the City of Hamilton Poet Laureate and Youth Poet Laureate, be received. General Issues Committee May 31, 2023 Minutes 23-018 Page 3 of 23 Result: MOTION,

That staff report back in Q3 2023 to the Audit, Finance and Administration Committee regarding a Water and Wastewater Rebate Program for Low Income Persons. Result: MOTION,

(a) That the Next Generation 911 (NG911) Facilities Renovation Project be approved with a budget totalling $6,824,000, including Phase 1 and 2 design, renovations, consoles, furniture, UPS, design fees, permits, tax, fees, infrastructure fit-up, per Appendix “A” to Report FCS20082(c) / HSC20045(c) / PW22087(a) and to be funded from: (i) An appropriation of previously approved $4,325,000 of Tax Supported Capital Levy funding from the Next Generation 9-1-1 technology component (project #3502157101); (ii) A transfer of $2,499,000 from the Unallocated Capital Levy Reserve (#108020); (b) That the $4,325,000 in Ministry of the Solicitor General transition funding be applied to the Next Generation 9-1-1 technology component (project #3502157101); (c) That Council approve the single source procurement, pursuant to Procurement Policy #11 – Non-competitive Procurements, for the Prime Design Consultancy Services for the Facility renovations for NG911 and that the General Manager, Public Works Department be authorized to negotiate, enter into and execute a Contract and any ancillary documents required to give effect thereto with AECOM Canada Ltd., in a form satisfactory to the City Solicitor; and, (d) That Public Works staff be directed to make any required updates to Service Level Agreements (SLAs) and/or Operating agreements with internal and external parties in order to service, maintain, repair and lifecycle manage ongoing operating costs related to City managed facilities at the Mul

(a) Indigenous-Focused Macassa Bay Public-Space Design Process (PED23123) (Ward 2) (i) That staff be directed to develop and initiate an Indigenous-focused conceptual design process, as the first phase of work for the proposed public-space within the Macassa Bay area of the West Harbour waterfront; (ii) That the design process should advance the actions of the City’s Urban Indigenous Strategy, including identified strategic themes of “Land”, “Spirit” and “People”; (iii) That the key principles outlined in the West Harbour Waterfront Recreation Master Plan (WHWRMP), including providing continuous public access to the water’s edge, continue to be used to guide the overall design; and (iv) That as part of the process, staff identify next steps and any approvals required for the execution and implementation of the direction, and report back to the West Harbour Sub-Committee. Result: MOTION,

(a) That staff be directed to identify options for best practices and standards of procedure that clarifies how equity-related complaints that relate specifically to experiences that are systemic in nature can be acted upon and reported on and report back to General Issues Committee; (b) That staff, as part of their report back no later than Q4 2023 respecting an updated Harassment and Discrimination Prevention Policy that staff be directed to include an overview of best practices and standards of procedure that addresses how equity-related complaints involving the public as part of the delivery of City services, that relate specifically to experiences that are systemic in nature, can be acted upon and reported on; and, (c) That staff be directed to report back on the feasibility of introducing an independent office of a Hamilton ombudsperson as part of City staff's 2024 workplan and in advance of the 2025 budget. Result: MOTION,

That staff be directed to engage a third-party consultant to work with the Mayor and Council to facilitate the process of the City Manager Performance Review, with an upset limit of $25,000 annually. Result: MOTION,

(a) That Report HSC23017/FCS23062/PED23143 and the Housing Action Plan attached as Appendix “A” to Report HSC23017 / FCS23062 / PED23143 be approved, and that the City Manager, or designate, be directed to submit the Housing Accelerator Fund application to CMHC; (b) Subject to the approval of Housing Accelerator Fund application by CMHC, the General Manager, Healthy and Safe Communities, or designate, be authorized to retain a consultant to a cost no greater than $250,000, in order to create a city-wide Housing Needs Assessment for the City of Hamilton and that the costs of said retainer be funded from the City’s allocated Housing Accelerator Fund; (c) That the General Manager, Finance and Corporate Services be authorized and directed to provide an attestation attached as “Appendix C” to Report HSC23017 / FCS23062 / PED23143 that the initiatives contained in the General Issues Committee May 31, 2023 Minutes 23-018 Page 8 of 23 Housing Action Plan are viable and that the City has a genuine intent to meet the projected net new residential units through the use of the Housing Accelerator Fund; (d) That the Housing Accelerator Fund Surplus Reserve Fund Policy attached as Appendix “B” to Report HSC23017 / FCS23062 / PED23143 be approved and that a reserve fund be established for the Housing Accelerator Fund; (e) That staff be directed to allocate any Housing Accelerator Fund surplus funding as follows, and that the General Manager, Healthy and Safe Communities be provided the dele

(a) That the confidential update from staff regarding the public release of the Master Agreement for the Downtown Entertainment Precinct Assets be received and remain confidential; (b) That Report LS23022 / PED18168(i), respecting the Master Agreement and Downtown Entertainment Precinct Status Update, along with Appendices “A” and “D”, be received and remain Confidential; and, General Issues Committee May 31, 2023 Minutes 23-018 Page 10 of 23 (c) That Appendices “B” and “C” to Report LS23022 / PED18168(i), respecting the Master Agreement and Downtown Entertainment Precinct Status Update be publicly released following approval by Council. Result: MOTION,

That the agenda for the May 31, 2023 General Issues Committee meeting, be approved, as amended. Result: MOTION,

That the Minutes of the May 17, 2023 meeting of the General Issues Committee be approved, as presented. Result: MOTION,

That the Delegation Requests be approved, as follows: (1) David Braden, respecting recommendations for the City to take a number of specific actions to respond to causes of climate change as far as buildings are concerned (In Person) (For a future meeting) (Item 6.1) (2) Rob MacIsaac, Hamilton Health Sciences, respecting a request for Hamilton Health Sciences and St Joseph’s Healthcare Hamilton to present an update regarding Hamilton hospital redevelopment (In Person) (For the June 14, 2023 Meeting) (Item 6.2) Result: MOTION,

That consideration of the delegation request from Paul Vermaat, White Star Group, respecting matters relating to lands in the West Harbour Stadium Precinct be

That the delegate be permitted an additional 5 minutes to complete their delegation. General Issues Committee May 31, 2023 Minutes 23-018 Page 14 of 23 Result: MOTION,

That the delegation from Hafeez Hussain respecting more about his experience on Unconscious Bias and EDI and how as a resident it is hard to navigate the city of Hamilton to address these matters to management, be received. Result: MOTION,

That the staff presentation respecting Report AUD23008, Elections Administration Audit, be received. Result: MOTION,

That the General Issues Committee recess for 30 minutes until 12:40 pm. Result: MOTION,

That Report AUD23008, respecting Elections Administration Audit, be amended by adding a new sub-section (e), as follows: (e) That the City Manager’s Office be directed to explore all possibilities to improve future voter turnout and report back to the General Issues Committee. Result: AMENDMENT,

That the April 11, 2023 Business Improvement Area (BIA) Sub-Committee Minutes, be received. General Issues Committee May 31, 2023 Minutes 23-018 Page 18 of 23 Result: MOTION,

That consideration of Report HUR23010, respecting the City Manager Performance Review Process, be

That the amendments to the Outstanding Business List, be approved, as follows: (a) Items Considered Complete and Needing to be Removed (Item 13.1(a)): City of Hamilton Poet Laureate and Youth Poet Laureate OBL Item: KK Added: September 21, 2022 at GIC (Item 4) Completed: May 31, 2023 at GIC (Item 9.2) A Sustainable and Generationally Equitable Funding Formula for the City of Hamilton’s Water, Wastewater and Stormwater System OBL Item: 2023-H Added: January 25, 2023 at Council Completed: May 31, 2023 at GIC (Item 10.1) General Issues Committee May 31, 2023 Minutes 23-018 Page 20 of 23 (b) Items Requiring a New Due Date (Item 13.1(b)): Financial Impacts of Waterfront Lands OBL Item: 2023-K Added: February 15, 2023 at GIC (Item 11.3) Current Due Date: May 2023 Proposed New Due Date: June 14, 2023 Our City Survey 2022 Results (CM23011) (City Wide) OBL Item: 2023-CC Added: May 3, 2023 at GIC (Item 8.1) Current Due Date: June 14, 2023 Proposed New Due Date: August 14, 2023 Result: MOTION,

That the General Issues Committee Closed Session Minutes of May 17, 2023, be approved and remain confidential. Result: MOTION,

That Committee move into Closed Session pursuant to Section 9.3, Sub-sections (b), (c), (f), (h), (i), and (j), (k) of the City's Procedural By-law 21-021, as amended, and Section 239(2), Sub-sections (b), (c), (f), (h), (i), and (j), (k) of the Ontario Municipal Act, 2001, as amended, as the subject matter pertains to personal matters about an identifiable individual, including municipal or local board employees; a proposed or pending acquisition or disposition of land by the municipality or local board; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any of them; a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization; a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value; and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. Result

That there being no further business, the General Issues Committee be adjourned at 6:00 p.m. Result: MOTION,