Procurement Sub-Committee

(a) That staff be directed to prepare a by-Law amending By-law No. 20- 205, “A By-law to Adopt and Maintain A Procurement Policy for the City of Hamilton” with the amendments to the City of Hamilton’s (City) Procurement Policy as attached in Appendix “A” to Report FCS21103(a) / PW22081; (b) That Council approve the amendment to the City’s Capital Pre-Approval Policy, as attached in Appendix “B” to Report FCS21103(a) / PW22081; and, (c) That any financing required to fund deposits or prepayment requirements resulting from the amended City’s Capital Pre-Approval Policy (attached as Appendix “B” to Report FCS21103(a) / PW22081) be funded first from program reserve and second through an internal loan from the Unallocated Capital Reserve (#108020). Result: Motion

That the agenda for the September 12, 2022 Procurement Sub-Committee meeting be approved, as presented. Result: Motion

That the Procurement Sub-Committee Minutes of the October 29, 2021 Meeting be approved, as presented. Result: Motion

That staff be directed to investigate methods to recognize when commodity prices fluctuate in order to capture savings for the City and report back to a future Procurement Sub-Committee meeting. Procurement Sub-committee September 12, 2022 Minutes 22-001 Page 3 of 4 Result: Motion

(a) That the Closed Session Minutes of the October 29, 2021 Procurement Sub-Committee meeting, be approved as presented; and, (b) That the Closed Session Minutes of the October 29, 2021 Procurement Sub-Committee meeting, remain confidential. Result: Motion

That there being no further business the Procurement Sub-committee be adjourned at 2:18 p.m. Result: Motion