Grants Sub-Committee

That the agenda for the May 14, 2025 Grants Sub-Committee meeting, be approved, as presented.

That the minutes of the January 27, 2025 Grants Sub-Committee, be adopted, as presented.

That Report GRA25003, dated May 14, 2025, respecting the 2025 City Enrichment Fund Recommendations (City Wide), and the accompanying presentation be received, and the following recommendations be approved: (a) That, the 2025 City Enrichment Fund recommended funding allocation, in the amount of $7,944,520 (as outlined in the attached Appendix “A” to Report GRA25003), BE APPROVED; including a one- time use of $175,000 from the City of Hamilton’s Municipal Accommodation Tax Reserve 108072 to support City Enrichment Fund Arts Program Area, Arts Festivals and Arts Capacity Building streams; and including a one-time use of $26,251 from the City Enrichment Fund Reserve #112230 for the returning program MYF- CS-D7 Wesley Youth Housing; (b) That, staff BE DIRECTED to assign payments to the applicants’ legal names, as listed in Confidential Appendix “B” to Report GRA25003, Legal Names of Individual Applicants; (c) That, the following grants BE APPROVED, and funding be withheld, pending the submission of additional information, by July 20, 2025: (i) AGR - A5 Stoney Creek BIA (ii) AGR - A15 Wentworth District Women's Institute (iii) AGR - A11 Westdale Village BIA (iv) MYF - ART - A6 Grit Lit (v) ART - A26 Red Beti Theatre (vi) MYF- ART - B1 Centre Francais (vii) ART - B2 Festival of Friends Audit, Finance and Administration Committee – May 22, 2025 Grants Sub-Committee May 14, 2025 Minutes GSC 25-002 Page 3 of 5 (viii) ART - B3 Greater Hamilton Arts and Events (ix) CCH - A17 Canpak Assoc

That Report GRA24002(b), dated May 14, 2025, respecting City Enrichment Fund – Appeals Process (City Wide), be received, and the following recommendations be approved: (a) That the City Enrichment Fund appeals process (as outlined in the attached Appendix “A” attached to Report GRA25002(b)) BE APPROVED, and made a permanent part of the City Enrichment Fund Program, to BE FUNDED one-time from the City Enrichment Fund Reserve #112230, up to a maximum of $50,000; Audit, Finance and Administration Committee – May 22, 2025 Grants Sub-Committee May 14, 2025 Minutes GSC 25-002 Page 4 of 5 (b) That the Director of Communications and Engagement (or their delegate or as appointed by the City Manager) (the “Director”) BE DELEGATED the authority to approve and execute any and all agreements, amendments and/or ancillary documents on behalf of the City of Hamilton in relation to appeal funding process outlined in Appendix “A” attached to Report GRA24002(b), provided the documents comply with all City policies and procedures, and is in a form satisfactory to the City Solicitor; (c) That annualized funding for the City Enrichment Fund appeals process BE CONSIDERED as part of the 2026 budget process in the amount of $50,000; and, (d) That the Outstanding Business List Item respecting the City Enrichment Fund “that staff be directed to report back on the permanency of an appeals process to the Grants Sub-Committee in advance of the 2025 recommendations”, be considered complete and BE REMOVED.