Audit, Finance and Administration Committee

That the agenda for the May 28, 2026, Audit, Finance and Administration Committee meeting, BE APPROVED.

That the Minutes of the May 7, 2026 meeting of the Audit, Finance and Administration Committee, BE ADOPTED, as presented.

That the speaking time for the delegation be extended by two minutes.

That the Delegation from Hafeez Hussain, respecting Ontario Works - Eligibility and Value for Money Audit - Information on Overpayments and Fraud Complaints for the City of Ottawa and Overall New Recovery Methods on Crown Right Debt, BE RECEIVED.

That the following Items for Information, BE RECEIVED: 7.1 FCS26029 Review of a Potential Development Charges Exemption for Fourth Residential Units (City Wide) 7.1.a Correspondence respecting Review of Potential Development Charges Exemption for Fourth Residential Units (Item 7.1) 7.1.a.a Pierre Roy 7.1.a.b Mike Collins-Williams, West End Home Builders' Association 7.2 FCS26004 Non-compliances with the Procurement Policy Report Effective October 1, 2023, to June 30, 2025 (City Wide) 7.3 FCS26005 Request for Tenders and Request for Proposals Report Effective October 2023 to June 2025 (City Wide)

That Report FCS26045, Proposed Write-off for Provincial Offences (City Wide), dated May 28, 2026, BE RECEIVED and the following recommendations, BE APPROVED: (i) That staff BE AUTHORIZED to write off the following outstanding Provincial Offences fines deemed uncollectible, in the total amount of $1,552,801.01: (a) $1,382,215.49 in uncollectible fines with a default date of December 31, 2018, and prior; (b) $647 in underpayments from April 1, 2025 through March 31, 2026; and (c) $169,938.52 in fines held by persons deceased in 2025. Result: Motion

That GSCC 26-002, Grants Sub-Committee Minutes, May 20, 2026, BE RECEIVED and the recommendations therein, BE APPROVED. Result: Motion

That the following Amendment to the Outstanding Business List, BE APPROVED: 8.3(a) Items Considered Complete and To Be Removed: 8.3(a)(a) Potential Development Charges Exemption for Fourth Residential Units Added: January 15, 2026 AF&A (Item 9.1) Addressed as Item 7.1 on today’s agenda Result: Motion

WHEREAS, the International Village BIA has advocated for the improvement and activation of Ferguson Station, which has become a central location for events all year round; WHEREAS, adding permanent decorative lighting improves safety and security, and creates an inviting atmosphere in the space; and Refer to the June 3, 2026 Council Minutes for the disposition of these matters. Audit, Finance and Administration Committee May 28, 2026 Minutes AFA 26-007 Page 5 of 9 WHEREAS, the project has been costed at an upset limit of $25,000 and, with a $10,000 contribution from the Economic Development division, there is a funding gap of $15,000 for the purchase of lights and installation. THEREFORE, BE IT RESOLVED: (a) That Decorative lighting and installation at Ferguson Station to International Village Business Improvement Area, BE FUNDED from the Ward 2 Capital Reinvestment Reserve #108052 at an upset limit, including contingency, not to exceed $15,000; and (b) That the Mayor and City Clerk BE AUTHORIZED to execute any required agreement(s) and ancillary documents, with such terms and conditions in a form satisfactory to the City Solicitor. Result: Motion

WHEREAS, The Hamilton Farmers’ Market, through its Council-approved 2023 Vision, aims to continue its long-standing role of supporting local farmers, producers, and businesses while providing a reliable source of fresh food and creating a community gathering destination for downtown residents and all Hamiltonians; WHEREAS, the Hamilton Farmers’ Market is collaborating with the PED Commercial Districts and Small Business Office, through the Downtown Revitalization Strategy, to pilot an activation on York Boulevard in Fall 2026; WHEREAS, the planned activation includes an outdoor seating and community gathering space containing native trees and shrubs, that aligns with the fall harvest theme; Refer to the June 3, 2026 Council Minutes for the disposition of these matters. Audit, Finance and Administration Committee May 28, 2026 Minutes AFA 26-007 Page 6 of 9 WHEREAS, the budget allocated by the Hamilton Farmers’ Market and the Commercial Districts and Small Business Office is sufficient to cover all components of this activation, excluding the supply of the native trees and shrubs; and WHEREAS, while the use of Capital Re-Investment Reserve does not fit within the Ward Specific Funding Initiatives Policy for the purpose of improving infrastructure, the native trees and shrubs will be permanently planted within Ward 2 once the project has finished. THEREFORE, BE IT RESOLVED: (a) That costs associated with native trees and shrubs for the Hamilton Farmers’ Market Fall York Boulevar

WHEREAS, the Ward 10 Office has supported the restarting of the Stoney Creek Community Garden, located at 200 Jones Road, Stoney Creek, behind the former Stoney Creek City Hall; WHEREAS, the Community Garden was relocated to the site of the former Kiwanis Community Centre Building, which was originally built as the headquarters of the former Saltfleet Township Police Department, which was demolished in 2022; WHEREAS, past investment has included new water infrastructure as well as Office Staff time to support the creation of a new Volunteer Operating Committee, which is now overseeing operation of the Gardens independent of the Ward 10 office; WHEREAS, the Stoney Creek Community Garden provides 4ft by 8ft garden plots at minimal cost to community members and organizations to grow and harvest their own fresh vegetables and herbs, enabling greater food security for the Hamilton residents; WHEREAS, the Stoney Creek Community Food Bank, which is located adjacent to the Garden, maintains approximately 30% of the total garden space in an effort to provide the fresh and nutritious produce to those most vulnerable in our community; and WHEREAS, the Volunteer Operating Committee has identified that the current configuration of the Garden poses accessibility challenges to some residents, and that 30 inch raised beds would allow more accessible access to potential plot holders. THEREFORE, BE IT RESOLVED: (a) That the costs associated with the purchase of two 30-inch raised beds to Stone

That Committee move into Closed Session for Item 11.1, pursuant to Section 9.3, Sub-section (a) of the City's Procedural By-law 21-021, as amended, and Section 239(2), Sub-section (a) of the Ontario Municipal Act, 2001, as amended, as the subject matter pertains to the security of the property of the City or a local board. Result: Motion

That Report AUD21004(e), Cyber Security Follow Up Audit Update (City Wide), dated May 28, 2026, BE RECEIVED and the following recommendations, BE APPROVED: (a) That the direction provided to Staff in Closed Session, respecting Report AUD21004(e), Cyber Security Follow Up Audit Update (City Wide), BE APPROVED; and (b) That Report AUD21004(e), Cyber Security Follow Up Audit Update (City Wide), REMAIN CONFIDENTIAL.