Audit, Finance and Administration Committee

That the agenda for the March 20, 2025 Audit, Finance and Administration Committee meeting, be approved, as presented.

That the Minutes of the February 27, 2025 meeting, be adopted, as presented.

(a) That the Delegation from Andrew Selman, respecting Privacy by Design and the City of Hamilton's Failure to Implement its Principles, be received; and (b) That the Delegation from Sue Taylor, Interval House of Hamilton, respecting Supporting motion for funding to support rural women experiencing intimate partner violence/gender-based violence, be received and referred to the consideration of Item 9.3, Interval Housing Funding.

That Item 9.3, respecting Interval House Funding, be considered immediately following Item 6, Delegations.

WHEREAS, rural women experience intimate partner violence at rates 5 times higher than rural men and 75% higher than urban women (CWF, 2022); WHEREAS, in 2021, the rate of gender-related homicide in Canada was 2.5 times greater in rural areas compared to urban areas (1.13 versus 0.44 per 100,000 women and girls. (Sutton, 2023); WHEREAS, there are more firearms in rural homes than in urban homes and, in Ontario, it is reported that an abuser living in a rural area is 2.5 times more likely to use a firearm to kill their partner; WHEREAS, rural women experience more challenges when a victim of domestic violence including isolation, lack of transportation, a lack of services, cultural norms and beliefs and practices amongst rural communities; WHEREAS, according to city data, 'about 80%' of Hamilton's land mass, close to 220,000 acres (Shaker, 2024) and approximately 68% of this land has a rural zoning; WHEREAS, in Wards 9,10, 11, 12, 13 and 15 there are 206,950 residents with 50.9% identifying as women; WHEREAS, the rise in the number of domestic gender violence situations has so dramatically increased that Hamilton City Council in 2023 declared intimate partner gender-violence to be a crisis; WHEREAS, Interval House was founded in 1986 to provide a response to assist women and childhood victims of domestic gender violence; WHEREAS, in 2009 the Flamborough Women's Resource Centre (FWRC) opened in Waterdown to support women and children experiencing intimate domestic gender-based

That the following Items for Information, be received: 7.1 FCS25013, respecting Development Charges Complaints and Communications (City Wide) 7.2 FCS23094(a), respecting Master Trust Pension Investment Performance Report as at December 31, 2023 (City Wide) 7.3 FCS25007, respecting Master Trust Pension Investment Performance Report as at June 30, 2024 (City Wide) 7.4 FCS25020, respecting Report of the 2024 Remuneration and Expenses as Required under Section 284 of the Municipal Act

That Report FCS25008 dated March 20, 2025, respecting Master Trust Pension Statement of Investment Policies and Procedures, be received, and the following recommendation be approved: (a) That Appendix “A” to Report FCS25008, respecting the 2024 City of Hamilton Defined Benefit Pension Plans Master Trust Statement of Investment Policies and Procedures, be approved and replace the previous 2023 City of Hamilton Defined Benefit Pension Plans Master Trust Statement of Investment Policies and Procedures contained in Report FCS23098 and approved by Council on January 24, 2024; and (b) That report FCS25008 and Appendix “A” to Report FCS25008, respecting the 2024 City of Hamilton Defined Benefit Pension Plans Master Trust Statement of Investment Policies and Procedures, be forwarded to the HMRF/ HWRF Pension Administration Sub- Committee and to the Hamilton Street Railway Pension Advisory Committee for their information. Result: Motion

That Report FCS25002, dated March 20, 2025, respecting Reserve and Reserve Fund Policy Update, be received, and the following recommendations be approved: (a) That the Reserve and Reserve Fund Policy, attached as Appendix “A” to Report FCS25002, be adopted. Audit, Finance and Administration Committee March 20, 2025 Minutes AFA 25-004 Page 7 of 11 Result: Motion

That the Minutes PSCC 25-001, being the Minutes of the Procurement Sub- Committee meeting held on March 7, 2025, be received and the recommendations therein be approved. Result: Motion

WHEREAS, the Ward 2 Community Grants program closed for Q1 on February 2, 2025 with a total of 12 applications; WHEREAS, City staff in Financial Planning, Administration and Policy and Community Engagement - Grants reviewed the recommendations from the Ward 2 Community Grants program and found that the following were eligible; WHEREAS, grants that are for capital infrastructure projects and are within the policy shall be funded from the Ward 2 Capital Re-investment (Area Rating) Reserve Account #108052; Audit, Finance and Administration Committee March 20, 2025 Minutes AFA 25-004 Page 8 of 11 WHEREAS, grants that are for programming that addresses food insecurity or student supports in Ward 2 shall be funded from the Ward 2 Non-Property Tax Revenue Account #3301609602, when possible; and WHEREAS, the following $38,000 in 10 individual grants represents the fulfillment of Q1 - 2025 of the Ward 2 Community Grants program, with $25,000 from the Ward 2 Capital Discretionary Account #3302309200 and $13,000 from the Ward 2 Non-Property Tax Revenue Account #3301609602. THEREFORE, BE IT RESOLVED: (a) That costs associated with hiring a consultant to guide a fundraising campaign to ABRAR Trauma and Mental Health Services be funded from the Ward 2 Capital Discretionary Account #3302309200 at an upset limit, not to exceed $4,500; (b) That ingredients and supplies for the Golden Hearts Pantry at 226 Rebecca Street to CityHousing Hamilton be funded from the Ward 2 Non-Property Tax Revenue

WHEREAS, Sky Dragon Cooperative is a non-profit community development organization that was founded in 2002, incorporated in 2004, and developed into a multi-use community centre in downtown Hamilton in 2005; Audit, Finance and Administration Committee March 20, 2025 Minutes AFA 25-004 Page 10 of 11 WHEREAS, Sky Dragon Cooperative is dedicated to nurturing and developing community projects that are socially, ecologically, and economically sustainable; WHEREAS, Sky Dragon Cooperative is undergoing a development project to install an elevator that will make the building fully accessible, add three affordable rental housing units, and provide four large, multi-use, accessible and affordable studio spaces for use by Hamilton-based artists, wellness practitioners, community groups, non-profits, and entrepreneurs; WHEREAS, the costs associated with this development project are significant and, as a non-profit organization, Sky Dragon Cooperative does not have sufficient funding for emerging costs; and WHEREAS, an easement is necessary to satisfy a condition of development and that easement has been valued at $54,000. THEREFORE, BE IT RESOLVED: (a) That costs associated with the development project to install an elevator that will make the building fully accessible, add three affordable rental housing units, and provide four large, multi-use, accessible and affordable studio spaces for use by Hamilton-based artists, wellness practitioners, community groups, non-profits, and entrepre