Public Works Committee

That Report PW23032, respecting Support for Large Scale Volunteer Clean-up events Update, be received. Result: MOTION,

That Report PW23030, respecting 2022 Wastewater Quality Management System Annual Summary Report, be received. Result: MOTION,

That Report PW23031, respecting 2022 Annual Wastewater Treatment Bypass Report, be received. Result: MOTION,

(a) Pursuant to Procurement Policy #14 – Standardization, that Council approve the continued standardization of field equipment, supplies and office related systems identified in Appendix “A” to Report PW13027(b) until May 31, 2027 and that the General Manager, Public Works Department, or designate, be authorized to negotiate, enter into and execute any required Contract and any ancillary documents required to give effect thereto with the suppliers identified in Appendix “A” with content acceptable to the General Manager of Public Works, and in a form satisfactory to the City Solicitor and Procurement; and (b) That the General Manager, Public Works, or designate, be authorized to amend any Contracts executed and any ancillary documents as required in the event that suppliers identified in Appendix “A” to Report PW13027(b) undergoes a name change in a form satisfactory to the City Solicitor. Result: MOTION,

WHEREAS, the City has many different work areas that provide litter collection across the city, including litter pick up from roadside, sidewalks, and parks, on both a proactive and reactive basis; WHEREAS, some areas of the City seem to have more requirement for litter pick up due to population density, activities such as events, wind tunnel conditions that Public Works Committee May 15, 2023 Minutes 23-007 Page 4 of 10 result in areas of concentration of litter, and other reasons; WHEREAS, currently the litter pick up service delivery standard does not necessarily consider those specific conditions when establishing the standard; and WHEREAS, the City would benefit from a review of prone areas and service delivery standards in order to establish litter pick up standards that align level of resources to the conditions across the City. THEREFORE, BE IT RESOLVED: (a) That staff be directed to conduct a service level review across all divisions in the Public Works Department that are responsible for proactive and reactive litter collection in the public realm; (b) That the service level review respecting litter collection include but not be limited to parks, cemeteries, right of ways inclusive of roadways, sidewalks, alleys, streams and municipal properties; and (c) That staff report back prior to the 2024 Budget deliberations to the Public Works Committee on any operational and budgetary changes that may be required to address the service levels respecting litter collection. R

WHEREAS, Inch Park, 400 Queensdale Avenue East, Hamilton, is home to Hamilton Challenger Baseball, an organization that provides sports for players with special needs; WHEREAS, Hamilton Challenger Baseball consists of more than 190 players and 60 dedicated volunteers and offers the opportunity for those with developmental and physical disabilities to be empowered and assert their independence through sport; WHEREAS, Challenger Baseball has funded improvements to Inch Park over the years; and WHEREAS, additional funding for the rental and cleaning of accessible portable toilet(s) for the 2023 season is required. THEREFORE, BE IT RESOLVED: (a) That a maximum of $1,250 of funding to be allocated from the Ward 7 Special Capital Re-Investment Discretionary Fund (#3302109700), for the provision of accessible portable toilet(s) at Inch Park, 400 Queensdale Avenue East, Hamilton, to support Hamilton Challenger Baseball 2023 season, be approved; and (b) That the Mayor and City Clerk be authorized and directed to approve and execute all required agreements and ancillary documents, with such terms and conditions in a form satisfactory to the City Solicitor related to the provision of accessible portable toilet(s) at Inch Park, 400 Queensdale Avenue East, Hamilton. Result: MOTION,

That the Agenda for the May 15, 2023 Public Works Committee meeting be approved, as amended. Result: MOTION,

That the Minutes of the May 1, 2023 meeting of the Public Works Committee be approved, as presented. Public Works Committee May 15, 2023 Minutes 23-007 Page 8 of 10 Result: MOTION,

That the following Hamilton Cycling Committee Minutes, be received: (a) Minutes – March 1, 2023 (Item 9.4(a)) (b) No Quorum Report – April 5, 2023 (Item 9.4(b)) Result: MOTION,

That the following amendments to the Public Works Committee’s Outstanding Business List, be approved: (1) Items Considered Complete and Needing to be Removed (Item 14.1(a)) (i) Waste Pickup for Large Community Cleanups (Item 14.1(a)(a)) Addressed as Item 9.1 (PW23032) (today's agenda) Item on OBL: ADQ Result: MOTION,

That there being no further business, the meeting adjourned at 2:14 p.m. Result: MOTION,