Governance Review Sub-Committee

That Memorandum CC24002, respecting Council and Committee Report Templates (CC24002) (City Wide), be received. Result: Motion

(a) That the proposed amendments to By-law 21-021, being A By-Law To Govern The Proceedings of Council and Committees of Council, as Amended, attached as Appendix ‘A’ to Report FCS24018, as Amended, with the addition of subsection 5.14(4)(a); by replacing ‘with the leave of’ with ‘after being recognized by’ in subsection 5.9 (3) and with the Governance Review Sub-Committee November 25, 2024 Minutes 24-003 Page 2 of 6 exception of subsections 3.2(6); 5.6(6) and 5.14(15), be recommended to Council for approval; (b) That the necessary amending by-law be prepared and provided to Council for consideration; and (c) That staff be directed to report back to the Governance Review Sub- Committee in Q1 2025 on potential amendments to Section 8 – Order and Decorum with regards to defining parliamentary and unparliamentary decorum. Result: Motion as Amended

WHEREAS, the Integrity Commissioner for the City of Hamilton has recommended we review the Council Code of Conduct to ensure it is up to date and reflects current legislation and case law; WHEREAS, the Integrity Commissioner for the City of Hamilton has suggested that it would be helpful to compare our Council Code of Conduct with others in the Province of Ontario to better reflect best practices; and WHEREAS, 2022-2026 Council Priorities aim to build trust with residents through increased accountability and transparency. THEREFORE, BE IT RESOLVED: (a) That staff be directed to request that the Integrity Commissioner perform a comprehensive review and update of the Council Code of Conduct; (b) That the review of the Council Code of Conduct include recommendations respecting a detailed social media policy; and (c) That staff be directed to request that the Integrity Commissioner submit, prior to beginning the work set out in subsections (a) and (b) above, a proposal for the work that a lump-sum upset limit for the work. Result: Motion

That the November 25, 2024 Agenda of the Governance Review Sub-Committee be approved, as amended. Result: Motion

That the Minutes of the October 31, 2024 meeting of the Governance Review Sub-Committee be approved, as presented. Result: Motion

That the recommendations in Report FCS24018, be amended by adding a new subsection (c) as follows: (c) That staff be directed to report back to the Governance Review Sub-Committee in Q1 2025 on potential amendments to Section 8 – Order and Decorum with regards to defining parliamentary and unparliamentary decorum. Result: Amendment

That Appendix A to Report FCS24018, be amended, as follows: (a) by amending subsection 5.9(3) as follows: (3) A member of Council who is not a member of a standing committee, may speak during a committee meeting with the leave of after being recognized by the Chair, after every member of the Standing Committee has spoken. (b) by adding Subsection 5.14(4)(a) as follows: (4)(a) If a member of Public Health Sub-Committee would like a relevant item of correspondence listed in the Council's Weekly Correspondence Listing placed on a Public Health Sub-Committee agenda, the member must advise the Clerk's Office no later than 12:00 p.m. (noon) on the day prior to the meeting. Governance Review Sub-Committee November 25, 2024 Minutes 24-003 Page 5 of 6 (c) by deleting Subsection 5.14(15) in its entirely as follows: (15) A Standing Committee member may read out an email or a letter for the Committee respecting a matter on the agenda and ask that the correspondence item become part of the official record with the approval of a majority of the members present. Result: Motion

That, there being no further business, the Governance Review Sub-Committee meeting be adjourned at 12:43 p.m. Result: Motion