Community Benefits Protocol Sub-Committee

That Report FCS24035 respecting Procurement Pilots Undertaken Utilizing Social Value, be received.

That the agenda for the May 28, 2024, Community Benefits Protocol Sub- Committee be approved, as amended.

That the Minutes of the September 28, 2023, meeting of the Community Benefits Protocol Sub-Committee be approved, as presented.

That the delegation request from Amandeep Saini, Research Shop, McMaster University, respecting Item 5.2, Correspondence from Hamilton Community Benefits Network respecting Municipal Social Procurement Page 2 of 8 Community Benefits Protocol Sub-Committee May 28, 2024 Minutes 24-001 Page 3 of 8 Policies in Canada: An Environmental Scan and Recommendations for Hamilton, be approved for today’s meeting.

That Amandeep Saini, Research Shop, McMaster University, be granted an additional 25 minutes, beyond the 5-minute time limit, to complete their delegation respecting Item 5.2, Correspondence from Hamilton Community Benefits Network respecting Municipal Social Procurement Policies in Canada: An Environmental Scan and Recommendations for Hamilton.

That the delegation from Amandeep Saini, Research Shop, McMaster University, respecting Item 5.2, Correspondence from Hamilton Community Benefits Network respecting Municipal Social Procurement Policies in Canada: An Environmental Scan and Recommendations for Hamilton, be received.

That staff be directed to report back to the Community Benefits Protocol Sub-Committee by Q4 2024 with an analysis of the recommendations contained within the presentation material from Amandeep Saini, Aiden McIlvaney, Ananya Yadov, and Brooklyn Lanosky, Research Shop, McMaster University addressed Committee respecting Item 5.2, Correspondence from Hamilton Community Benefits Network respecting Municipal Social Procurement Policies in Canada: An Environmental Scan and Recommendations for Hamilton.

That the following Communications be approved, as amended: (a) Correspondence from Hamilton Community Benefits Network respecting The Successes of Community Benefits Agreements (Item 5.1) Recommendation: Be received and referred to staff for appropriate action. (b) Correspondence from Hamilton Community Benefits Network respecting Municipal Social Procurement Policies in Canada: An Environmental Scan and Recommendations for Hamilton (Item 5.2) Recommendation: Be received and referred to staff for appropriate action.

That the Rules of Order be waived to allow for the introduction of a Motion respecting Policy Framework for Voluntary Donations for Community Benefits.

WHEREAS, Community Benefits Agreements have become a growing tool in other Ontario cities; Page 5 of 8 Community Benefits Protocol Sub-Committee May 28, 2024 Minutes 24-001 Page 6 of 8 WHEREAS, the City of Ottawa has been using Community Benefits Agreements as a tool to negotiate between private developers, communities, and city staff as part of major development applications in Ottawa, such as the Manor Park Estates and Herongate agreements; WHEREAS, a number of formats for Community Benefits Agreements have been used by other communities, including the City of Ottawa, over the last several years in the case of voluntary donations and other community benefits, WHEREAS, voluntary contributions have not been advanced by Ward Councillors and staff for developments because there is an absence of a policy framework governing such contributions; WHEREAS, interpretations from the City of Ottawa Integrity Commissioner to Ottawa Councillors have indicated that the provision of voluntary donations for community benefits is a policy matter; WHEREAS the City of Hamilton has no existing donations to the City for Community Benefits Policy to specifically address such developer contributions or provide guidance to Members of Council; and WHEREAS other municipalities, including Ottawa and Toronto, have established a policy to provide a framework for voluntary donations for community benefits. THEREFORE, BE IT RESOLVED: (a) That staff be directed to reach out to the City of Ottawa and the Ci

That the following amendments to the Community Benefits Protocol Sub- Committee’s Outstanding Business List, be approved: (1) Items Considered Complete and to be Removed (Item 13.1(a)): (i) Hamilton Community Benefits Protocol Sub-Committee Update Added: September 28, 2023 at Community Benefits Protocol Sub-Committee (Item 3) Addressed as Item 9.1 on today's agenda.

That, there being no further business, the Community Benefits Protocol Sub- Committee be adjourned at 4:00 p.m.