General Issues Committee

That the agenda for the April 9, 2025 General Issues Committee meeting, be approved, as amended.

The minutes of the March 19, 2025 (Item 5.1) meeting of the General Issues Committee, be adopted, as presented.

That the following delegations, be received and referred to the consideration of Reports PED20109(f) and (g), respecting Public Bike Share Program Phased Procurement Process - Sustainable Operations Model and Funding (Items 7.11 and 8.1): 6.1(a) Abbie Little, Cycle Hamilton (In-Person) 6.1(b) Noah Carr (In-Person) 6.1(d) Marianne Talman (Pre-recorded Video) 6.1(f) Leah Janzen, Compass Community Health (Virtually) 6.1(g) Julian Foreman (Pre-recorded Video) 6.1(h) Greg Dunnett, Hamilton Chamber of Commerce (Pre-recorded Video) 6.1(i) Adam Palmer, McMaster University & Hamilton Burlington Mountain Bike Association (Virtually) 6.1(j) JC Leckie (In-Person) 6.1(k) Ireneusz Janiszewski and Jackie Padulla (In-Person) 6.1(l) Richard Gelder, Dundas Rides (In-Person) 6.1(m) Brett Sicard, McMaster Students for Bike Share (Virtually) 6.1(n) Nicole Smith (In-Person) 6.1(o) Kate Whalen (Pre-recorded Video) 6.1(p) Sean Burak (In-Person) 6.1(q) Jon Davey (In-Person) 6.1(r) Sarah Gonder and Paris Liu (In-Person) 6.1(s) Jamie Stuckless (Virtually) 6.1(t) Ian Borsuk, Environment Hamilton (Virtually) 6.1(u) Evan Ubene (In-Person) 6.1(v) Chad Chabot (In-Person) 6.1(w) Liam MacLeod (In-Person)

That the delegates’ speaking time be extended by five minutes, for a total of ten minutes.

That the delegation from Jennifer Bonner, The HUB, Melissa McCallum, Greater Hamilton Health Network, Dr. Alim Pardan - Hamilton Health Sciences, and Erin Doherty, St. Joseph’s Hospital, respecting the success of the overnight warming centre and present on the need for innovative partnerships in Hamilton, be received.

That the delegation from Andrew Selman, respecting City of Hamilton’s ongoing failure to properly clear hazardous debris from encampments after they have been vacated, be received.

That the delegation from Tej Sandhu, respecting Support of Hamilton Immigration Partnership Council Community Plan, be received and referred to consideration of Report PED25075, respecting Hamilton Immigration Partnership Council, Community Plan 2025-2028 (Item 7.7).

That the delegation from Grace Baldwin, Good Shepherd Centres, Terri Bedminster, Refuge: Hamilton Centre Newcomer Health, and Rashed Afif, Wesley addressed Committee respecting Item 8.6 Asylum Claimants Transitional Housing Proposal, be received and referred to consideration of Report HSC24016(a), respecting Asylum-Claimants Transitional Housing Proposal (City Wide) (Item 7.7).

That the delegates’ speaking time be extended by ten minutes, for a total of fifteen minutes.

That the delegation from Mark John Stewart, Co-Chair, Mayor's Task Force on Transparency, Access and Accountability; Joanne Santucci, Co-Chair, Mayor's Task Force on Transparency, Access and Accountability; Kim Martin, Social Planning and Research Council of Hamilton; and Kalvin Reid, Enterprise Canada respecting Report from the Mayor's Task Force on Transparency, Access and Accountability be received and referred to discussion of Item 7.2 Council – April 16, 2025 General Issues Committee April 9, 2025 Minutes – GIC 25-005 Page 6 of 30 of the Mayor’s Task Force on Transparency, Access and Accountability Minutes MTAA 25001, March 25, 2025 (Item 7.1).

That the General Issues Committee recess for 34 minutes until 2:35 p.m.

WHEREAS, the Mayor’s Task Force on Transparency, Access, and Accountability was established to develop actionable recommendations to improve trust, transparency, and accountability between the City of Hamilton and its residents; WHEREAS, the Task Force’s work was undertaken during a time of considerable challenge for the City of Hamilton, including the aftermath of a cyberattack, and ongoing economic and social pressures; WHEREAS, the Task Force undertook extensive engagement with the community, including surveys, interviews, focus groups, and public delegations, and has produced a final report grounded in both qualitative and quantitative data; WHEREAS, the report outlines key areas of concern and opportunity, including communication gaps, the need for greater transparency in decision-making, a stronger culture of customer service, clearer strategic reporting, and a renewed commitment to equity and professional development; WHEREAS, the report identifies five primary recommendations—Digital Transformation, Restructured Communications, Equity, Professional Development, and Action on Accountability—that represent a clear, practical path forward; Council – April 16, 2025 General Issues Committee April 9, 2025 Minutes – GIC 25-005 Page 7 of 30 WHEREAS, the Task Force emphasized that its recommendations are intended to be realistic, measurable, and achievable within the City’s existing capacity and resource framework; WHEREAS, the City of Hamilton is committed to its mission of p

That the balance of the Mayor’s Task Force on Transparency, Access, and Accountability Minutes MTAA 25-001 - March 25, 2025, be received.

That staff be granted an additional ten minutes speaking time to complete their presentation. Result: MOTION,

(a) That the Presentation from Michelle Baird, Director, Housing Services, Katherine Kalinowski, Good Shepherd, Medora Uppal, YWCA, and Shawn McKeigan, Mission Services, respecting Temporary Emergency Shelter Expansion - Implementation Update, be received; and (b) That Report HSC25025, respecting Temporary Emergency Shelter Expansion - Implementation Update, be received.

That the following Items for Information, be received: 7.3 HUR25002 Labour Relations Activity Report & Analysis - 2020-2024 (City Wide) 7.4 HSC25011 Movement of Individuals living in Encampments to Housing (City Wide) 7.6 HSC23076(a) 2024 Ending Chronic Homelessness Performance Update (City Wide) 7.8 Airport Sub-Committee Minutes ASCC 25-001 - March 27, 2025 7.9 Accessibility Committee For Persons With Disabilities Minutes - ACPD 25-002 - February 11, 2025

(a) That the Presentation from Terri Bedminster, Chair, Hamilton Immigration Partnership, and Grace Baldwin, Incoming Chair, Hamilton Immigration Partnership, respecting Hamilton Immigration Partnership Council, Community Plan 2025-2028, be received; and (b) That Report PED25075, respecting Hamilton Immigration Partnership Council, Community Plan 2025-2028, be received.

(a) That the Presentation from Sean Kenney, Manager, Site Plan and Jennifer Hohol, Manager, Strategy Continuous Improvement and Open for Business, respecting Innovation in Planning Approvals (Bloomberg Harvard City Leadership Initiative – Innovation Track Program), be received; and (b) That Report PED25047, respecting Innovation in Planning Approvals (Bloomberg Harvard City Leadership Initiative – Innovation Track Program), be received.

(a) That the Presentation from Peter Topalovic, Manager, Active Transportation and Mobility, Public Bike Share Program Phased Procurement Process – Sustainable Operations Model and Funding, be received; (b) That Report PED20109(g), respecting Public Bike Share Program Phased Procurement Process – Sustainable Operations Model and Funding (City Wide), be received; and (c) That Confidential Appendix A to Report PED20109(g), respecting Public Bike Share Program Phased Procurement Process – Sustainable Operations Model and Funding (City Wide), be received and remain confidential.

That Report PED20109(f), dated December 4, 2024, respecting Public Bike Share Program Phased Procurement Process – Sustainable Operations Model and Funding, be received and the following recommendations, as Amended, be approved: (a) That a two-year extension of the Hamilton Bike Share system and City of Hamilton's Partnership Model approach which Council – April 16, 2025 General Issues Committee April 9, 2025 Minutes – GIC 25-005 Page 12 of 30 includes a City contribution toward the Hamilton Bike Share Inc.'s operating and asset management costs to, increase financial sustainability, maintain and improve service delivery, and build in asset management considerations, BE CONSIDERED as part of the 2026 and 2027 budget processes; (b) That the General Manager of Planning and Development BE AUTHORIZED and DIRECTED to execute the necessary agreements to extend the existing contract with the current not-for-profit operator, Hamilton Bike Share Inc., to a term from December 31, 2025 to June 30, 2026, to permit consideration of the Public Bike Share Program Phased Procurement Process – Sustainable Operations Model and Funding through the 2026 Tax Budget process; (c) That the annual budget be an increased by of $258,000, for a total annual contribution to the Hamilton Bike Share Inc. of $744,000 to support the operating costs of the Hamilton Bike Share system be approved, endorsed and referred to BE CONSIDERED as part of the 2026 and 2027 Operating Budget processes; and (d) That, upon

That the following correspondence respecting Reports PED20109(f) and (g), Public Bike Share Program Phased Procurement Process - Sustainable Operations Model and Funding (Items 7.11 and 8.1), be received: 8.1(a)(a) Grace Ko 8.1(a)(b) Thalia Waite 8.1(a)(c) Olivia Kehoe 8.1(a)(d) Ashlyn Stewart 8.1(a)(e) Finnian Olmsted 8.1(a)(f) Thomas French 8.1(a)(g) Sydney Watson-Leung 8.1(a)(h) Garrison Siberry 8.1(a)(i) Sam Aylward 8.1(a)(j) Jimmy Yan 8.1(a)(k) Erin Schacklette 8.1(a)(l) Eric Janisze 8.1(a)(m) Lucas Ho-Foster 8.1(a)(n) Tina Liu 8.1(a)(o) Lesia Leong 8.1(a)(p) Jack Derricourt 8.1(a)(q) Steve Kulakowsky, Core Urban Inc. 8.1(a)(r) Paige McIsaac, L'Arche Hamilton 8.1(a)(s) Viv Saunders 8.1(a)(t) Andy Saito 8.1(a)(u) Matt Carson, Last Supper Books 8.1(a)(v) Dr. Léa Ravensbergen, McMaster University

That the following Items for Consideration, be approved as follows: 8.2 Revised Boards of Management for Business Improvement Areas 8.2(a) PED25095 Revised Board of Management for the Westdale Village Business Improvement Area (Ward 1) That Report PED25095, dated April 9, 2025, respecting Revised Board of Management for the Westdale Village Business Improvement Area (Ward 1), be received, and the following recommendations be approved: (a) That the following individual be removed from the Westdale Village Business Improvement Area Board of Management: (1) Ron Gabor – Hamilton Public Library Westdale Branch; (b) That the following individuals be appointed to the Westdale Village Business Improvement Area Board of Management: (1) Quentin Wang – One-Zo Tapioca; (2) Bernadette Curtis – Westdale Theatre. 8.2(b) PED25099 Revised Board of Management for the International Village Business Improvement Area (Wards 2 and 3) That Report PED25099, dated April 9, 2025, respecting Revised Board of Management for the International Village Business Improvement Area (Wards 2 and 3), be received, and the following recommendations be approved: (a) That the following individual BE REMOVED from the International Village Business Improvement Area Board of Management: (1) Peter Quaglia – Dodsworth and Brown Funeral Home; (b) That the following individual BE APPOINTED to the International Village Business Improvement Area Board of Management: (1) Shelley Kuzma – Goodwill Amity. 8.2(c) PED25108 Council

That Report PED25089, dated April 9, 2025, respecting Leadership in Energy and Environmental Design Grant Application (LGP-24-01), 212 Glover Road, Hamilton (Ward 11), be received, and the following recommendations be approved: (a) That Leadership in Energy and Environmental Design Grant Application LGP-24-01, submitted by IKEA Properties Limited, owner of the property 212 Glover Road, Hamilton BE APPROVED for a Leadership in Energy and Environmental Design Grant not to exceed $3,380,649.77 for estimated construction costs to be provided over a maximum of five years, in accordance with the terms and conditions of a Leadership in Energy and Environmental Design Grant Agreement; (b) That the General Manager of the Planning and Economic Development Department BE AUTHORIZED AND DIRECTED to execute a Leadership in Energy and Environmental Design Grant Agreement together with any ancillary documentation required, to give effect to the Leadership in Energy and Environmental Design Grant for IKEA Properties Limited, owner of the property 212 Glover Road, Hamilton in a form satisfactory to the City Solicitor; (c) That the General Manager of the Planning and Economic Development Department BE AUTHORIZED AND DIRECTED to administer the Leadership in Energy and Environmental Design Grant Agreement including but not limited to: deciding on actions to take in respect of events of default and executing any Grant Amending Agreements, together with any ancillary amending documentation, if requ

That Report PED25101, dated April 9, 2025, respecting Revitalizing Hamilton Tax Increment Grant Program Application – 92-96 John Street North and 75- 81 Wilson Street, Hamilton, be received, and the following recommendations be approved: (a) That a Revitalizing Hamilton Tax Increment Grant Program Application submitted by Hamilton III GP Inc., as General Partner for, Hamilton III LP (Hamilton III GP Split Inc.), for the property at 92-96 John Street North and 75-81 Wilson Street, Hamilton, estimated to total $2,262,415.00 over a maximum of four years based on the incremental tax increase attributable to the redevelopment of 92-96 John Street North and 75-81 Wilson Street, Hamilton, BE AUTHORIZED AND APPROVED in accordance with the terms and conditions of the Revitalizing Hamilton Tax Increment Grant Program; (b) That the General Manager of the Planning and Economic Development Department BE AUTHORIZED AND DIRECTED to execute a Grant Agreement together with any ancillary documentation required, to give effect to the Revitalizing Hamilton Tax Increment Grant for Hamilton III Council – April 16, 2025 General Issues Committee April 9, 2025 Minutes – GIC 25-005 Page 19 of 30 GP Inc., as General Partner for, Hamilton III LP (Hamilton III GP Split Inc.) for the property at 92-96 John Street North and 75-81 Wilson Street, Hamilton, in a form satisfactory to the City Solicitor; and (c) That the General Manager of the Planning and Economic Development Department BE AUTHORIZED AND DIREC

That Report HSC24016(a), dated April 9, 2025, respecting Asylum-Claimants Transitional Housing Proposal (City Wide), be received, and the following recommendations be approved: (a) That funding up to $1,044,225 BE APPROVED to extend the provision of services and programs for refugee claimants and asylum seekers between June 1, 2025 to December 31, 2025 (7 months) to be funded first from eligible provincial or federal funding, then if necessary, any end of year program or department surplus and if required, corporate sources as approved by the General Manager Finance and Corporate Council – April 16, 2025 General Issues Committee April 9, 2025 Minutes – GIC 25-005 Page 20 of 30 Services subject to the Service Providers entering into a funding agreement with the City on such terms and conditions satisfactory to the General Manager of the Healthy and Safe Communities Department and in a form satisfactory to the City Solicitor and that the General Manager of the Healthy and Safe Communities Department be authorized and directed to execute the funding agreement and any ancillary documentation: (i) That funding up to $280,000 be provided to Good Shepherd Centres to extend the provision of a 10-bed women’s transitional housing program for refugee claimants and asylum seekers between June 1, 2025, to December 31, 2025; (ii) That funding up to $642,250 be provided to Wesley Urban Ministries to extend the provision of 30 beds of a 75-bed transitional housing program for men, women, fam

That Report PED25116, dated April 9, 2025, respecting Rescind Direction to Sell 38 Strachan Street West and 344 Bay Street North and Parts A and B of the Road Allowance Abutting the West Side of 38 Strachan Street West (Ward 2), be received, and the following recommendation be approved: (a) That the decisions to declare surplus and sell the lands known as 38 Strachan Street West and 344 Bay Street North, and to sell Parts A and B of the allowance abutting the west side of 38 Strachan Street West, as shown in Appendix A to Report PED25116, BE RESCINDED; (b) That staff be directed to prepare the necessary draft amendments to the Official Plan and Secondary Plan and schedule a Statutory Public Meeting for Council’s consideration at a future Planning Committee meeting to remove the residential land use permissions and recognize the existing park use; (c) That 38 Strachan Street West, 344 Bay Street North and Parts A and B of the road allowance be recognized as part of the parkland dedication requirements for the redevelopment of 405 James Street North (Jamesville) in advance of the proposed updates to the Official Plan and Secondary Plan; and, (d) That the General Manager of Planning and Economic Development, or designate, be authorized, and directed to execute any agreements necessary to accept 38 Strachan Street West, 344 Bay Street North and Parts A and B of the road allowance as off-site parkland dedication for the redevelopment of 405 James Street North, in a form satisfacto

That consideration of Report PW25003, respecting Report on the Appointment of City Representatives to the Joint Stewardship Board be deferred until after Closed Session.

That the following amendment to the Outstanding Business List, be approved: (a) Items Considered Complete and Needing to be Removed: Rescinding of City of Hamilton Encampment Protocol - REVISED OBL: 01/15/25-GIC-9.2(b) Added: January 15, 2025 - General Issues Committee - Item 9.2(b) Completed: March 5, 2025 - Council - Item 8.2 Result: MOTION,

That the General Issues Committee meeting of April 9, 2025 be extended past the 5:30 pm curfew, up to an additional 1.5 hours. Result: MOTION,

That the Closed Session minutes of the March 19, 2025 General Issues Committee meeting, be adopted and remain confidential. Council – April 16, 2025 General Issues Committee April 9, 2025 Minutes – GIC 25-005 Page 27 of 30

That Committee move into Closed Session for Items 11.3, 11.4 and 11.5 at 5:20 p.m. pursuant to Section 9.3, Sub-Sections (c), (f), (i), and (k) of the City's Procedural By- law 21-021, as amended, and Section 239(2), Sub-sections (c), (f), (i), and (k) of the Ontario Municipal Act, 2001, as amended, as the subject matter pertains to a proposed or pending acquisition or disposition of land for City purposes or a local board; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; a trade secret or scientific, technical, commercial, financial, or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization; and a position, plan, procedure, criteria, or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. Result: MOTION,

That Report PW25003, dated April 9, 2025, respecting Report on the Appointment of City Representatives to the Joint Stewardship Board, be received, and the following recommendations be approved: Council – April 16, 2025 General Issues Committee April 9, 2025 Minutes – GIC 25-005 Page 28 of 30 (a) That City Council APPOINT one member of City Council and a member of the senior leadership team to the Joint Stewardship Board, to fill the two recently vacated City of Hamilton Joint Stewardship Board seats; (b) That Confidential Appendix “A” attached to Report PW25003 remain Confidential; and (c) That the City Clerk BE DIRECTED to advise the Joint Stewardship Board of the City Council Appointments. Result: MOTION,

That Report FCS23029(c), dated April 9, 2025, Hamilton Waterfront Trust Governance Update Changes (City Wide) - REVISED, be received, and the following recommendations be approved: (a) That the direction provided to staff in Closed session respecting Report FSC23029(c), Hamilton Waterfront Trust Governance Update Changes (City Wide) – REVISED, BE APPROVED and released publicly following Council’s approval; (b) That Confidential Appendix A to Report FCS23029(b), respecting Hamilton Waterfront Trust Governance Update, be released publicly following Council’s approval; and Council – April 16, 2025 General Issues Committee April 9, 2025 Minutes – GIC 25-005 Page 29 of 30 (c) That the Report FSC23029(c), respecting Hamilton Waterfront Trust Governance Update Changes (City Wide) – REVISED, REMAIN CONFIDENTIAL. Result: MOTION,

That Report PED20074(c), dated April 9, 2025, respecting Animal Services Facility Report Update (City Wide), be received, and the following recommendations be approved: (a) That the direction provided to staff in Closed session respecting Report PED20074(c), Animal Services Facility Report Update (City Wide) BE APPROVED; and, (b) That Report PED20074(c), Animal Services Facility Report Update (City Wide) remain confidential until such time as Council directs for the recommendations to be made public. Result: MOTION,