Audit, Finance and Administration Committee

That the agenda for the June 18, 2026, Audit, Finance and Administration Committee meeting, be approved.

(a) That the May 28, 2026 Open Session minutes of the Audit, Finance and Administration Committee (Item 5.1), be adopted, as presented; and (b) That the May 28, 2026 Closed Session minutes of the Audit, Finance and Administration Committee (Item 11.1), be adopted, as presented and remain confidential.

That the following delegations respecting Ontario Works Value for Money Audit, be received: 6.1(a) Michelle MacDonald 6.1(b) Hafeez Hussein 6.1(c) Rose Marie, Small Ownership Landlords Ontario

That staff be directed to include information about privacy incidents in the annual Freedom of Information.

That Report FCS26046, respecting Bill 97 – Plan to Protect Ontario Act (Budget Measures), 2026, Updates to MFIPPA and Implications (City Wide), be received.

That Report PED26010, Delegated Authority to Accept Consignment Merchandise (City Wide), dated June 18, 2026, be received and the following recommendations, be approved: (a) That the Director of Tourism and Culture, or their designate, be delegated the authority to approve, amend, extend and execute all consignment agreements and all required ancillary agreements, not exceed $25,000, in a form satisfactory to the City Solicitor; and (b) That Tourism and Culture staff be directed to report back to Audit, Finance and Administration Committee in 2027 on the progress and impact of consignment agreements for the Hamilton Civic Museum giftshops. Result: Motion

That Report FCS21082(m), Utility Billing Transition June 2026 Program Update – Extension of Water and Wastewater Billing Penalty and Interest Relief (City Wide), dated June 18, 2026, be received and the following recommendations, be approved: (a) That the temporary waiver of penalty and interest charges on Hamilton Utilities Billing (HUB) water and wastewater utility accounts be extended until September 30, 2026, with penalty and interest charges on overdue HUB utility accounts resuming effective October 1, 2026, in accordance with the City’s Utility Billing By-law and established collection practices; and (b) That the General Manager, Finance and Corporate Services, be authorized and directed to extend the waiver on late payment interest charges, the arrears transfer to tax roll administration fee and interest charges on arrears amounts transferred to the property tax roll, from July 1, 2026 to September 30, 2026. Result: Motion

That Report FCS26036, 2023 City of Hamilton Financial Report and Audited Financial Statements (City Wide), dated June 18, 2026, and the associated presentation, be received and the following recommendations, be approved: (a) That the 2023 City of Hamilton Financial Report and Audited Financial Statements, attached as Appendix “B” to Report FCS26036, be approved. Result: Motion

That Report HSC26049, Analysis and Proposed Strategy for Hamilton Fire Department Overtime Variances and Absenteeism (City Wide), dated June 18, 2026, be received and the following recommendations, be approved: (a) That the in-year additional complement of twenty-two (22) FTE firefighter positions to the Hamilton Fire Department to start August 2026, with operating costs estimated at $1,353,430 and capital costs of $259,600, for the period of August 1, 2026 to March 1, 2027, be funded in-year by the Tax Stabilization Reserve #110046, be approved; (b) That the 2027 cost of the additional complement of twenty-two (22) FTE firefighter positions, estimated at $2,016,230, be considered as part of the 2027 Budget Process; (c) That the in-year additional complement of one (1) FTE Labour relations Officer to the Human Resources Department to start August 2026, with operating costs estimated at $88,620 for the period of Refer to the June 24, 2026 Council Minutes for the disposition of these matters. Audit, Finance and Administration Committee June 18, 2026 Minutes AFA 26-008 Page 6 of 11 August 1, 2026 to March 1, 2027, be funded in-year by the Tax Stabilization Reserve #110046, be approved; (d) That the 2027 cost of the additional complement of one (1) FTE Labour Relations Officer position, estimated at $129,290, be considered as part of the 2027 Budget Process and; (e) That the annualized cost of the additional complement of ten (10) new full-time firefighter positions beginning Apr

That Item 8.5, GRSC 26-002, Governance Review Sub-Committee Minutes, June 12, 2026 and Item 11.3, Closed Session Minutes of the Governance Review Sub-Committee of June 12, 2026 - GRSC 26- 002, be deferred to the next meeting of the Audit, Finance and Administration Committee. Refer to the June 24, 2026 Council Minutes for the disposition of these matters. Audit, Finance and Administration Committee June 18, 2026 Minutes AFA 26-008 Page 7 of 11 Result: Motion

WHEREAS, Ward 12 receives non-property tax revenue arising from license agreements for a cellular tower and those funds are required to be spent within the ward; WHEREAS, these funds are to be utilized at the discretion of the Ward 12 Councillor in a manner that conforms to the criteria outlined in Appendix “D” to Procedures for Ward Specific Funding Initiatives (FCS18014(a)) and ultimately require Council approval; WHEREAS, these funds are earmarked to build resilience and community in Ward 12, and allow financial support to non-profit organizations or charities who may otherwise lack these resources; WHEREAS, in 2025 the Ward 12 Office implemented a new annual grants process with the 2026 intake having closed in April 2026; WHEREAS, providing a structured opportunity for organizations to apply to these funds and be scored in a manner that is rigorous and documented is important for ensuring equity in their distribution and maintaining trust and confidence in the fund distribution; and WHEREAS, all successful applicants are required to provide receipts and a report on the fund use to the Ward 12 Office. THEREFORE, BE IT RESOLVED: (a) That costs associated with purchasing nutritious food for a holiday food hamper program to Ancaster Community Services be funded Refer to the June 24, 2026 Council Minutes for the disposition of these matters. Audit, Finance and Administration Committee June 18, 2026 Minutes AFA 26-008 Page 8 of 11 from the Ward 12 Non-Property Tax Revenue Accou

That Committee move into Closed Session for Item 11.2, pursuant to Section 9.3, Sub-sections (f) and (k) of the City's Procedural By-law 21-021, as amended, and Section 239(2), Sub-sections (f) and (k) of the Ontario Municipal Act, 2001, as amended, as the subject matter pertains to advice that is subject to solicitor-client privilege, including communications necessary for that purpose, and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on by or on behalf of the City or a local board.

That Report FCS26058, Commercial Relationship Between the City of Hamilton and Centrepoint Construction Inc. (City Wide) dated June 18, 2026, be received and the following recommendations, be approved: (a) That the direction provided to staff in Closed Session respecting Report FCS26058, Commercial Relationship Between the City of Hamilton and Centrepoint Construction Inc, be approved; (b) That staff be directed to publicly release the Closed Session recommendations in Report FCS26058, respecting Commercial Relationship Between the City of Hamilton and Centrepoint Construction Inc, following approval by Council. (c) That the balance of Report FCS26058, respecting Commercial Relationship Between the City of Hamilton and Centrepoint Refer to the June 24, 2026 Council Minutes for the disposition of these matters. Audit, Finance and Administration Committee June 18, 2026 Minutes AFA 26-008 Page 11 of 11 Construction Inc and the associated Appendix “A” remain confidential. Result: Motion