Council

That the agenda for the October 8, 2025 meeting of Council, be approved, as presented.

That the Minutes of the September 17, 2025 meeting of Council be approved, as presented.

That PWC 25-011, being the minutes of the Public Works Committee meeting held on Monday, September 29, 2025 (Item 7.1), be received and the recommendations contained therein be approved. Council Minutes 25-014 October 8, 2025 Page 3 of 29 (ii) Minute Item 8.1 (iii), was voted on separately, as follows: 8.1 PW25060 Proposed Permanent Closure and Sale of a Portion of Assumed Alleyway Between 11 & 13 East Avenue North, Hamilton (Ward 3) That Report PW25060, dated September 29, 2025, respecting Proposed Permanent Closure and Sale of a Portion of Assumed Alleyway Between 11 & 13 East Avenue North, Hamilton (Ward 3), be received, and the following recommendations, be approved: (a) That the application from the City of Hamilton’s Corporate Real Estate Office – Affordable Housing Program, to permanently close and sell a portion of the assumed alleyway between 11 & 13 East Avenue North, Hamilton (“Subject Lands”), as shown on Appendix "A" and “B”, attached to Report PW25060, BE APPROVED, subject to the following conditions: (i) That the applicant BE AUTHORIZED AND DIRECTED to make an application to the Ontario Superior Court of Justice, under Section 88 of the Registry Act, for an order to permanently close the Subject Lands, if required by the City, subject to: (1) The General Manager, Public Works, or designate, signing the appropriate documentation to obtain any required court order; and (2) The documentation regarding any required application to the Ontario Superior Court of Justi

That the consideration of GIC 25-013, being the Open Session minutes of the General Issues Committee meeting held on Wednesday, October 1, 2025 (Item 7.2), the Closed Session minutes of the General Issues Committee meeting held on Wednesday, October 1, 2025 (Item 12.2), and correspondence Item 7.2 (a), be deferred until after the closed session portion of the meeting.

(a) That AFA 25-011, being the minutes of the Audit, Finance and Administration Committee meeting held on Thursday, October 2, 2025 (Item 7.3), be received and the recommendations contained therein, be approved; and (b) That the Closed Session minutes of the Audit, Finance and Administration Committee meeting held on Thursday, October 2, 2025 (Item 12.3), be approved, as presented and remain confidential. Result: Motion on AFA 25-011 (Item 7.3),

That ECS 25-009, being the minutes of the Emergency and Community Services Committee meeting held on Thursday, October 2, 2025 (Item 7.4), be received and the recommendations contained therein, be approved. (ii) Minute Item 8.2, was voted on separately, as follows: 8.2 PED25215 Transition of the Hamilton Veterans Committee to a Community Liaison Group (City Wide) That Report PED25215, dated October 2, 2025, respecting Transition of the Hamilton Veterans Committee to a Community Liaison Group (City Wide), be received, and the following recommendation be approved: (a) That the transition of the Hamilton Veterans Committee to a Community Liaison Group reporting through Heritage Resource Management Section of the Tourism and Culture Division of Planning and Economic Department BE APPROVED with the Terms of Reference and Division of Labour as defined in Appendices “A” and “B” attached to Report PED25215 and that this transition not take effect until November 12, 2025 to avoid any impacts to the City of Hamilton’s 2025 remembrance and commemoration activities. Result: Motion on Minute Item 8.2 of ECS 25-009 (Item 7.4),

That Report PED25215, dated October 2, 2025, respecting Transition of the Hamilton Veterans Committee to a Community Liaison Group (City Wide), be received, and the following recommendation be approved: (a) That staff be directed to consult with the Hamilton Veterans Committee to review and resubmit revised Terms of Reference to the Emergency and Community Services Committee to address the concerns raised by Council on October 8, 2025, including matters of transparency and reporting back to Council, following the planning and execution of the 2025 Remembrance Day commemorations. (b) The following friendly amendment was accepted by the mover and seconder of the Motion. That the Motion be amended to read as follows: That staff be directed to consult with the Hamilton Veterans Committee to review and resubmit revised Terms of Reference to the Emergency and Community Services Committee to address the matter of transparency and reporting back to Council concerns raised by Council on October 8, 2025, including matters of transparency and reporting back to Council, following the planning and execution of the 2025 Remembrance Day commemorations. Result: Motion on the Amendment to Item 8.2 of ECS 25-009 (Item 7.4),

(a) That PLC 25-013 being the minutes of the Planning Committee meeting held on Friday, October 3, 2025 (Item 7.5), be received and the recommendations contained therein be approved; and (b) That the following correspondence items, be received: (i) Correspondence from Heather Gregerson respecting Minute Item 7.1, Report PED25244, Intensification Workplan and Medium and High Density Residential Urban Hamilton Official Plan Review (City Wide) (Item 7.5 (a)). (ii) Correspondence from Matt Johnston, Principal and Matthew LeBlanc, Planner, Urban Solutions respecting Report PED23069(b), Creation of New Mid Rise Residential Zones in Zoning By-law No. 05-200 and Administrative and Technical Amendments to Implement the New Mid Rise Residential Zones (CI 25-C) (City Wide) (Item 7.5 (b)). Council Minutes 25-014 October 8, 2025 Page 11 of 29 (iii) Correspondence from Sarah Knoll, Vice President, Hamilton, GSP Group respecting Minute Item 8.5, Report PED24173(a), Transit Oriented Corridor Zoning Expansion - City Initiated Official Plan Amendment and Zoning By-law Amendment for Lands Located on Upper James Street Between the Lincoln M. Alexander Parkway and Christopher Drive (Ward 8) (Item 7.5 (c)). (ii) Minute Item 12.2, was voted on separately, as follows: 12.2 LS25003 Appeal to the Ontario Land Tribunal for lands located at 2876 Upper James Street for lack of decision on Official Plan Amendment (UHOPA-22-014), Zoning By-law Amendment (ZAC-22- 027) and Draft Plan of Subdivision (25T-2022

That HRPS 25-001, being the minutes of the Hamilton Renewable Power Inc. Shareholder meeting held on Monday, October 6, 2025 (Item 7.6), be received and the recommendations contained therein, be approved. Result: Motion on HRPS 25-001 (Item 7.6),

That Section 5.8(3) of the City’s Procedural By-law 21-021, as amended, which provides that a minimum of 2 days shall pass before the Minutes of a Standing Committee, the Selection Committee, or other Committee that reports directly to Council is presented to Council to provide adequate opportunity for review, be suspended in order to consider the minutes of the Selection Committee for Agencies, Boards and Sub-Committees meeting held on Tuesday, October 7, 2025. Result: Motion,

That SABC 25-007, being the minutes of the Selection Committee for Agencies, Boards and Sub-Committees meeting held on Tuesday, October 7, 2025 (Item 7.7), be received and the recommendations contained therein, be approved. Result: Motion on SABC 25-007 (Item 7.7),

(a) That Councillor R. Cooper be appointed to the following Standing Committees, for the remainder of the 2022-2026 Term of Council: (i) Audit, Finance and Administration Committee (ii) Planning Committee (iii) Public Works Committee (iv) General Issues Committee (v) General Issues Committee – Budget (b) That Councillor E. Pauls be appointed to the Audit, Finance and Administration Committee for the remainder of the 2022-2026 Term of Council. Result: Motion,

That Council accept Mayor A. Horwath’s resignation from Hamilton Police Services Board, effective immediately. Result: Motion,

That Councillor M. Spadafora be appointed to the Hamilton Police Services Board for the remainder of the 2022-2026 Council Term, effective immediately. Result: Motion,

WHEREAS, Brian McHattie notified the Hamilton Conservation Authority of their resignation on September 29, 2025; and WHEREAS, the resignation creates a vacancy on the Hamilton Conservation Authority Board of Directors. THEREFORE, BE IT RESOLVED: (a) That Brian McHattie’s resignation from Hamilton Conservation Authority Board of Directors, be received; and (b) That the Selection Committee for Agencies, Boards and Sub-Committees be requested to fill the vacancy on the Hamilton Conservation Authority Board of Directors. Result: Motion,

WHEREAS, 395 Mohawk Seniors Committee (all Volunteers) in Ward 7, have planned a Thanksgiving Dinner and Christmas Dinner for 50 tenants on Friday, October 10, 2025 and Friday, December 19, 2025; WHEREAS, the 395 Mohawk Seniors Committee will be hosting both meals for the geared to income tenants; WHEREAS, the Policy and Guidelines For Eligible Expenses for Elected Officials states Sponsorships / Donations are limited to $560 per named organization per year; WHEREAS, this request exceeds the maximum for the following reasons: (1) Providing support for an Event Organized by a Volunteer Association in a CityHousing Hamilton (CHH) building; (2) without this supportive funding many tenants would potentially not be able to afford the dinner and feel isolated during this special social event time in the building; and (3) it’s a one-time Request. THEREFORE, BE IT RESOLVED: (a) That for this one-time exception, the maximum noted in the Policy and Guidelines for Eligible Expenses for Elected Officials, be waived; (b) That an upset limit of $1,000 be allocated from the Ward 7 Operating Budget Dept ID #300045 to the 395 Mohawk Seniors Committee to pay half the cost of both the Thanksgiving Dinner and the Christmas Dinner on Friday, October 10, 2025 and Friday, December 19, 2025 respectively; and (c) That the Mayor and City Clerk be authorized and directed to execute any required agreement(s) and ancillary documents, with such terms and conditions in a form satisfactory to the City Solic

(a) That Councillor R. Cooper be appointed to the following Shareholder / Sole Voting Member groups, for the remainder of the 2022-2026 Term of Council: (i) CityHousing Hamilton Corporation Shareholder (ii) Hamilton Enterprises Holding Corporation Shareholder (iii) Hamilton Renewable Power Inc. Shareholder (iv) Hamilton Street Railway Shareholder (v) Hamilton Utilities Corporation Shareholder (vi) Sole Voting Member of the Hamilton Farmers’ Market (vii) Sole Voting Member of the Hamilton Tourism Development Corporation (b) That the City Solicitor be directed to prepare the appropriate by-laws and any ancillary documents, as may be required, to give effect to the Council Member appointments to the Shareholder / Sole Voting Member groups, for the 2022- 2026 Term of Council, as shown above in sub-section (a); (c) That Councillor R. Cooper be appointed to the following Agencies, Boards and Tribunals, for the remainder of the 2022-2026 Term of Council: (i) Hamilton Street Railway Board of Directors (d) That the Council Member appointments to the following Boards, for the remainder of the 2022-2026 Term of Council, be approved: (i) Art Gallery of Hamilton Board of Directors (1) Councillor Cooper (ii) Greater Toronto Transportation Authority Board of Directors (1) Councillor M. Wilson (e) That the City Solicitor be directed to prepare the appropriate by-laws and or any ancillary documents, as may be required, to give effect to the Council Member appointments to the Agencies, Boards

That Council recess at 12:07 p.m. for 30 minutes.

That the Closed Session Minutes dated September 17, 2025 be approved, as presented, and remain confidential.

That Council move into Closed Session at 12:43 p.m. to consider Minute Item 11.2 of the General Issues Committee minutes of October 1, 2025, respecting Technology & Staff Accountability (City Wide) pursuant to Section 9.3 Sub-Sections (b) and (f) of the City's Procedural By-law 21-021, as amended, and Section 239(2), Sub-sections (b) and (f) of the Ontario Municipal Act, 2001, as amended, as the subject matter pertains to personal matters about an identifiable individual, including City or local board employees; and advice that is subject to solicitor-client privilege, including communications necessary for that purpose. Result: Motion,

(a) That GIC 25-013, being the Open Session minutes of the General Issues Committee meeting held on Wednesday, October 1, 2025 (Item 7.2), be received and the recommendations contained therein be approved; (b) That the Closed Session minutes of the General Issues Committee meeting held on Wednesday, October 1, 2025 (Item 12.2), be approved, as presented and remain confidential; and (c) That the following correspondence item, be received: (i) Correspondence from Alicia Iwanicki respecting Minute Item 8.7, Report PED25083(a), Coordinated Encampment Response Post-Protocol Interim Report (City Wide) (Item 7.2 (a)). (ii) (a) (Beattie/Tadeson) That Minute Item 8.9, respecting Hamilton-Wentworth District School Board (HWDSB) Liaison Committee Minutes PBLC 25-003 - September 25, 2025 of the October 1, 2025 General Issues Committee minutes, be amended, as follows: 8.9 Hamilton-Wentworth District School Board (HWDSB) Liaison Committee Minutes PBLC 25-003 - September 25, 2025 That Minute Item 7.2 (ii), respecting Report FCS25051, respecting Hamilton School Boards’ Stormwater Fee Implementation Information Session (City Wide) of the Hamilton- Wentworth District School Board (HWDSB) Liaison Committee Minutes PBLC 25-003 - September 25, 2025, be amended, as follows: 7.2 FCS25051 Hamilton School Boards’ Stormwater Fee Implementation Information Session (City Wide) (ii) (a) That city staff, in collaboration with the Hamilton-Wentworth District School Board (HWDSB), be directed to provide an

WHEREAS, Council wishes to better understand trends in leadership staff turnover, including the reasons for departures and any related financial or legal implications, in order to support organizational stability, accountability, and continuous improvement; THEREFORE, BE IT RESOLVED: (a) That staff BE DIRECTED to provide a detailed report to the General Issues Committee on December 3, 2025, regarding employee exits (Manager level and above) from the City of Hamilton during the current Term of Council, and that the report include the following information: (i) The number of individuals released from their contracts; Council Minutes 25-014 October 8, 2025 Page 27 of 29 (ii) The amount of severance paid out and how it is budgeted for within the City; (iii) Whether any Non-Disclosure Agreements (NDAs) were signed; (iv) Whether any litigation against the City resulted; (v) The number of individual resignations; (vi) The reason(s) provided for any resignations (where available); (vii) Any general insights or themes identified through exit interviews; (viii) Turnover information by level, broken down by functional area; and (b) That the report BE PRESENTED in camera, given the confidential nature of personnel information, with any aggregated or non-identifying data summarized publicly where appropriate. Result: Motion on Minute Item 11.2 (ii) of GIC 25-013 (Item 7.2), As Amended,

That Bills No. 25-178 to No. 25-190 be passed, and that the Corporate Seal be affixed thereto, and that the By-laws, be numbered, be signed by the Mayor and the City Clerk to read as follows: 178 To Amend By-law No. 01-218, as amended, Being a By-law To Regulate On-Street Parking Schedule 6 - Time Limit Schedule 8 - No Parking Schedule 12 - Permit Ward: 3,4,5,10,13 179 To Establish City of Hamilton Land Described as Part 1 on Plan 62R-22622 as Part of The Mountain Highway known as Sherman Cut Ward: City Wide 180 To Permanently Close and Sell a Portion of Public Road Allowances Abutting 95 Dundurn Street South Ward: City Wide 181 To Amend By-law No. 20-205, Being A By-law to Adopt and Maintain a Procurement Policy for the City of Hamilton Ward: City Wide 182 To amend Zoning By-law No. 05-200 with respect to lands located at 25 & 35 Rymal Road West, Hamilton Ward: 8 183 Official Plan Amendment No. 242 to the Urban Hamilton Official Plan Respecting: 3105 Fletcher Road, Glanbrook Ward: 11 184 To amend Zoning By-law No. 05-200 with respect to lands located at 3105 Fletcher Road, Glanbrook Ward: 11 185 To amend Zoning By-law No. 464 with respect to lands located at 3105 Fletcher Road, Glanbrook Ward: 11 Council Minutes 25-014 October 8, 2025 Page 29 of 29 186 To Adopt: Official Plan Amendment No. 219 to the Urban Hamilton Official Plan Respecting: Multiple Addresses along Upper James Street between the Lincoln Alexander Parkway and the Hydro Corridor City of Hamilton Ward: 8 187 To