Public Works Committee

That the agenda for the February 24, 2025 Public Works Committee meeting, be approved, as presented.

That the minutes of the February 3, 2025 Public Works Committee, be adopted, as presented.

That the following delegations, be received: 6.1 Dr. Carolyn Eyles, McMaster University, respecting PW25004, Approval of Non-competitive Procurement (Policy #11) – Niagara Escarpment Project (NEEP) March 2023 – McMaster University & the City of Hamilton 6.2 Delegations respecting the Notice of Motion regarding Narrow Streets and Boulevard Snow Removal Service Standards (a) Ruthy Taylor (b) Elizabeth Szkodziak (c) Brenda Knight

That the public meeting be closed. Result: MOTION,

That Report PW25002, dated February 24, 2025, respecting Proposed Permanent Closure and Sale of a Portion of Untravelled Road Allowance Between Concessions 1 and 2, Lynden, be received, and the following recommendations be approved: (a) That the joint application of the owners of 2574 Concession 2 Road West, 2606 Concession 2 Road West, Lynden, and 124 Harrisburg Road, Paris, to permanently close and purchase a portion of the Public Works Committee February 24, 2025 Minutes PWC 25-002 Page 4 of 16 untravelled road allowance abutting 2574 Concession 2 Road West, 2606 Concession 2 Road West, Lynden, and 124 Harrisburg Road, Paris (“Subject Lands”), as shown on Appendix "A", attached to Report PW25002, BE APPROVED, subject to the following conditions: (i) That the City Solicitor BE AUTHORIZED and DIRECTED to prepare all necessary by-laws to permanently close and sell the highway, for enactment by Council; (ii) The Corporate Real Estate Office of the Planning and Economic Development Department BE AUTHORIZED and DIRECTED to enter into any requisite easement agreements, right of way agreements, and/or other agreements deemed necessary to affect the orderly disposition of the Subject Lands and to proceed to sell the Subject Lands to the owners of 2574 Concession 2 Road West, 2606 Concession 2 Road West, Lynden, and 124 Harrisburg Road, Paris, as described in Report PW25002, in accordance with the City of Hamilton Sale of Land Policy By-law 14-204; (iii) The City Solicitor BE AUTHOR

That Report PW25001, dated February 24, 2025, respecting Approval of Non-competitive Procurement (Policy #11) – Niagara Escarpment Project (NEEP) March 2023 – McMaster University & the City of Hamilton, be received, and the following recommendations be approved: (a) That Public Works Committee APPROVE the single source procurement at a value of $248,500 over four years to be funded from the Escarpment Erosion Study Project (Project ID 4032155145, Account 55801), pursuant to Procurement Policy #11 – Non- competitive Procurements with McMaster University, for the provision of extending the ongoing Niagara Escarpment Erosion Project; (b) That the General Manager, Public Works, is to BE AUTHORIZED to negotiate, enter into, and execute a contract and any ancillary documents required to give effect thereto with McMaster University in a form satisfactory to the City Solicitor; and (c) That Appendix “A” attached to Report PW25004 respecting Niagara Escarpment Erosion Project March 2023 BE APPROVED. Public Works Committee February 24, 2025 Minutes PWC 25-002 Page 6 of 16 Result: MOTION,

That Report PW25005, dated February 24, 2025, respecting the Transit By- law Update, be received, and the following recommendations approved: (a) That the draft By-law respecting the Passenger Transportation System Operated and/or Funded by the City of Hamilton, attached as Appendix “A” to Report PW25005, which has been prepared in a form satisfactory to the City Solicitor, BE APPROVED and By-law No. 16- 111 BE REPEALED; (b) That the General Manager, Public Works, or designate BE AUTHORIZED and directed to work with Legal Services to obtain approval from the Ministry of the Attorney General of set fines for offences under the draft By-law when the By-law has been passed; and (c) That the amending draft By-law, which amends By-law No.19-259, being a By-law to Administer Notices and Other Matters under the Trespass to Property Act, attached as Appendix “B” to Report PW25005, which has been prepared in a form satisfactory to the City Solicitor, BE APPROVED. Result: MOTION,

That the following Amendments to the Outstanding Business List, be approved: 9.3(a) Items Considered Complete and Needing to be Removed: Stormwater Gap Evaluation Added: November 20, 2020 Completed: December 6, 2021, Public Works Committee Report 21-018, Item 4 9.3(b) Items Requiring a New Due Date: Municipal Class Environmental Assessment and Conceptual Design of Ancaster Elevated Water Reservoir (PW17022(b)) (Ward 12) Added: November 18, 2019 Current Due Date: Q2 2025 Proposed New Due Date: December 1, 2025 Result: MOTION,

WHEREAS, Bellamy Road, Berkindale Drive, Capri Crescent, Colcrest Street, Crystal Court, Evelyn Street, Fairholme Court, Highridge Avenue, Honeywell Drive, Isle Street, Jason Court, Passmore Street, Prins Avenue, Riverbank Court, Rivercrest Road, Seabrooke Drive, Vittorito Avenue, and Wardrope Avenue, all in Ward 5, are in need of road rehabilitation to extend the life of these roadways and therefore improve service levels and reduce maintenance costs. THEREFORE, BE IT RESOLVED: (a) That Public Works staff be authorized and directed to rehabilitate the road and associated concrete works (as required) on Bellamy Road, Berkindale Drive, Capri Crescent, Colcrest Street, Crystal Court, Evelyn Street, Fairholme Court, Highridge Avenue, Honeywell Drive, Isle Street, Jason Court, Passmore Street, Prins Avenue, Riverbank Court, Rivercrest Road, Seabrooke Drive, Vittorito Avenue, and Wardrope Avenue; (b) That all costs associated with the road resurfacing scope of work, be funded from the Ward 5 Capital Re-Investment Reserve #108055 ($2,484,800) and Ward 5 Minor Maintenance Account #4031911605 ($100,000), at an upset limit, including contingency, not to exceed a total of $2,584,800, with design anticipated to commence in 2025 and construction to be completed in 2026 for the following roads: (i) Bellamy Road - Highridge Avenue to Berkindale Drive (ii) Berkindale Drive - Bow Valley Drive to Bellamy Road (iii) Capri Crescent - Vittorito Avenue to Vittorito Avenue (iv) Colcrest Street – B

WHEREAS, the City of Hamilton Horticulture section provides Beautification Services in the Business Improvement Areas (BIAs); WHEREAS, Beautification Services in the Business Improvement Areas (BIAs) can also be provided by external contractors at the discretion of Business Improvement Areas (BIAs), and funded through their budgets; WHEREAS, in 2024, the Westdale Business Improvement Area (BIA), Hamilton, contracted the supply, installation, and maintenance of 60 floral planters using an external contractor; WHEREAS, the Westdale Business Improvement Area (BIA), Hamilton, submitted its contract late 2024 for the supply, installation, and maintenance of 60 floral planters using the same external contractor for 2025; and WHEREAS, the City of Hamilton Horticulture section has contracts for the supply, installation, and maintenance of floral assets which preclude staff from being able to procure or pay for the Westdale Business Improvement Area (BIA), Hamilton, floral planters in 2024 or 2025 as the vendor is not part of the City’s contract. THEREFORE, BE IT RESOLVED: (a) That the contracted works provided by an external contractor, for the supply, installation, and maintenance of 60 floral planters in the 2024 season, within the Westdale Business Improvement Area (BIA), Hamilton, be funded from the Ward 1 Special Capital Re- Investment Discretionary Fund 3302309100 at an upset limit, including contingency, not to exceed $5,065; (b) That the contracted works provided by an extern

WHEREAS, the Transportation Division delivers an annual $1.8 million sidewalk repair program, allocating funds to each ward based on the percentage of deficiencies identified in yearly sidewalk inspections based on condition and asset management principles. These inspections ensure the City complies with the Minimum Maintenance Standards regulations; WHEREAS, in past years, Councillors have provided additional funding for the program through Area Rating, Minor Maintenance, and the Canada Community Building Fund to support additional repairs in their Wards; and WHEREAS, Area Rating Reserve #108057 can be used to fund additional sidewalk repairs at various locations throughout Ward 7 helping to preserve the asset and increase pedestrian safety throughout Ward 7. THEREFORE, BE IT RESOLVED: (a) That the Transportation Division be authorized and directed to address sidewalk deficiencies in Ward 7 during the 2025 construction season, to be funded from the Ward 7 Capital Re-Investment Reserve #108057 at an upset limit, including contingency, not to exceed $400,000; and Public Works Committee February 24, 2025 Minutes PWC 25-002 Page 12 of 16 (b) That the General Manager of Public Works and City Clerk be authorized and directed to execute any required agreement(s) and ancillary documents, with such terms and conditions in a form satisfactory to the City Solicitor. Result: MOTION,

WHEREAS, the Transportation Division delivers an annual $1.8 million sidewalk repair program, allocating funds to each ward based on the percentage of deficiencies identified in yearly sidewalk inspections based on condition and asset management principles. These inspections ensure the City complies with the Minimum Maintenance Standards regulations; WHEREAS, in past years, Councillors have provided additional funding for the program through Area Rating, Minor Maintenance, and the Canada Community Building Fund to support additional repairs in their Wards; and WHEREAS, Area Rating Reserve #108052 can be used to fund additional sidewalk repairs at various locations throughout Ward 2 helping to preserve the asset and increase pedestrian safety throughout Ward 2. THEREFORE, BE IT RESOLVED: (a) That the Transportation Division be authorized and directed to address sidewalk deficiencies in Ward 2 during the 2025 construction season, to Public Works Committee February 24, 2025 Minutes PWC 25-002 Page 13 of 16 be funded from the Ward 2 Capital Re-Investment Reserve #108052 at an upset limit, including contingency, not to exceed $245,000; and (b) That the General Manager of Public Works and City Clerk be authorized and directed to execute any required agreement(s) and ancillary documents, with such terms and conditions in a form satisfactory to the City Solicitor. Result: MOTION,

WHEREAS, the City of Hamilton is committed to enhancing transit services and values the importance of regional transit connections for modern communities; WHEREAS, the demand for transit is continuing to increase across Ontario, including in Hamilton and the Niagara Region; WHEREAS, despite borders separating communities, many residents travel between them for a variety of important activities such as medical appointments, employment and social events; WHEREAS, many bordering municipal transit systems in Ontario have established connections between them; and WHEREAS, better connectivity by local transit is a factor in federal and provincial investments. THEREFORE, BE IT RESOLVED: Public Works Committee February 24, 2025 Minutes PWC 25-002 Page 14 of 16 (a) That Council requests that the City’s Transit Division, known as the Hamilton Street Railway (HSR) and Niagara Transit work to create a connection between the two transit services; (b) That the Transit Division report back at a future Public Works Committee with respect to future options through its network redesign; and (c) That a copy of this resolution be sent to the Niagara Transit Board, Niagara Regional Council, Town of Grimsby Council, and Town of Lincon Council. Result: MOTION,

That the Rules of Order be suspended to allow for the introduction of a motion respecting Narrow Streets and Boulevard Snow Removal Service Standards. Result: MOTION,

WHEREAS, the City of Hamilton has over 400 snow removal equipment of various sizes to assist in achieving its snow removal service standard; WHEREAS, many lower city residential streets and boulevards, including some in Ward 3, are quite narrow and have street parking; WHEREAS, residents on these streets have nowhere else to move their vehicles, and still need accessible and safe streets; WHEREAS, the City of Hamilton is committed to continuous improvement, strives for public service excellence, and continues to identify efficiencies and cost-saving measures to deliver core services for our residents; and WHEREAS, residents living on narrow streets and boulevards, over multiple snow events, continue to express that their streets were not plowed to the same City’s service standard for Neighbourhood roadways. THEREFORE, BE IT RESOLVED: (a) That staff be directed to report back in Q4 2025 with recommendations on how to address snow removal deficiencies permanently on narrow roadways, parking, sidewalks, schools, BIAs and bus stops. Including, but not limited to deploying smaller snow removal equipment on narrow residential streets and boulevards, within existing resources that can be in place by the 2026 Snow Removal program; and (b) That staff be directed to determine an appropriate temporary and time sensitive solution be deployed in the 2025 winter season to address snow removal service levels within current operating costs. Public Works Committee February 24, 2025 Minutes PW

That Item 11.1(a), Correspondence respecting the Narrow Streets and Boulevard Snow Removal Service Standards, be received. (a) Caroline Gill