Mayor's Task Force on Transparency, Access and Accountability

That the agenda for the January 17, 2024 Mayor’s Task Force on Transparency, Access and Accountability meeting be approved, as presented.

That the following items be received: (i) Terms of Reference of the Mayor's Task Force on Transparency, Access and Accountability (Item 10.1) Task Force Members discussed the Terms of Reference for the Mayor's Task Force on Transparency, Access and Accountability (ii) For Review: Procedural Handbook for Citizen Appointees to the City of Hamilton Local Boards (Item 10.2) Staff addressed the Task Force respecting the Handbook for Citizen Appointees to the City of Hamilton Local Boards, and the purpose of the guide for new citizen members. (iii) Information Collection for the Mayor's Task Force on Transparency, Access and Accountability (Item 10.3) Task Force members conducted a discussion respecting Information Collection, which included, but was not limited to the following: • Best practices for information collection • Qualitative/Quantitative perspectives • Diversity – community, geographic (iv) Stakeholder Engagement for the Mayor's Task Force on Transparency, Access and Accountability (no copy) (Item 10.4) Task Force members conducted a discussion respecting Stakeholder Engagement, which included, but was not limited to the following: • Constraints of time & budget • Channels of access for citizens • Methods of engagement MTFTAA January 17, 2023 Minutes 24-001 Page 3 of 3 (v) Budget and Consultative Process for the Mayor's Task Force on Transparency, Access and Accountability (Item 10.5) Task Force members discussed the approved funding, and where it might best be utilized