Public Works Committee

(a) That the General Manager, Public Works or designate, be directed to the suspend the HSR Temporary Transit Fare Special program and the Ontario Works Affordable Transit Pass program, effective December 31st, 2023, to introduce a pilot for HSR Fare Assist program, for the period of January 1, 2024 to June 30, 2026, and; (b) That the total cost over the life of the pilot program, estimated at $3.28 million including 2 temporary full-time employees, be funded through any available provincial funding and/or the Provincial Gas Tax Reserve (reserve #112204), and; (c) That Council approve the request to expand/extend the contract for Self- Service Benefits Portal, provided by Clark Marketing Communications Contract #C003020, to include HSR Fare Assist program as a benefit for tracking and reporting at a one-time cost of $24,000 to be funded through the Provincial Gas Tax Reserve (reserve #112204) in 2023, and; (d) That Council approve the transfer of $248,680 allocated in the Ontario Works Division base levy for the Affordable Transit Pass to the Transit Division during the 2024 budget process, and; Public Works Committee July 12, 2023 Minutes 23-010 Page 2 of 29 (e) That staff report back no later than March 2025 to provide a status update of the Fare Assist Program, including ridership, costs, and effectiveness, and; (f) That staff bring forward a final report to the 2026 budget process with recommendations regarding the status of the Fare Assist program. Result: MOTION,

That Report PW22039(a), respecting Impact of On-Site and Excess Soils Management Regulation (O. Reg 406/19) and other pressures on Capital Program Costs, be received. Result: MOTION,

(a) That the application of the owner of 165 Burton Street, Hamilton, to permanently close and purchase a portion of the unassumed alleyway abutting 165 Burton Street, Hamilton, (“Subject Lands”), as shown on Appendix "A" & “B”, attached to Report PW23047, be approved, subject to the following conditions: (i) That the applicant makes an application to the Ontario Superior Court of Justice, under Section 88 of the Registry Act, for an order to permanently close the Subject Lands, if required by the City, subject to: (1) The General Manager of Public Works, or designate, signing the appropriate documentation to obtain any required court order; and (2) The documentation regarding any required application to the Ontario Superior Court of Justice being prepared by the applicant, to the satisfaction of the City Solicitor; (ii) That the applicant be fully responsible for the deposit of a reference plan in the proper land registry office, and that said plan be prepared by an Ontario Land Surveyor, to the satisfaction of the Manager, Geomatics and Corridor Management Section, and that the applicant also deposit a reproducible copy of said plan with the Manager, Geomatics and Corridor Management Section; (iii) That, subject to any required application to the Ontario Superior Court of Justice to permanently close the Subject Lands being approved: (1) The City Solicitor be authorized and directed to prepare all necessary by-laws to permanently close and sell the alleyway, for enactment b

(a) That the application of the owner of 932 King Street East, Hamilton, to permanently close and purchase a portion of the unassumed alleyway abutting the south side of 932 King Street East, Hamilton, (“Subject Lands”), as shown on Appendix "A", attached to Report PW23048, be approved, subject to the following conditions: (i) That the applicant makes an application to the Ontario Superior Court of Justice, under Section 88 of the Registry Act, for an order to permanently close the Subject Lands, if required by the City, subject to: (1) The General Manager of Public Works, or designate, signing the appropriate documentation to obtain any required court order; and (2) The documentation regarding any required application to the Ontario Superior Court of Justice being prepared by the applicant, to the satisfaction of the City Solicitor; (ii) That the applicant be fully responsible for the deposit of a reference plan in the proper land registry office, and that said plan be prepared by an Ontario Land Surveyor, to the satisfaction of the Manager, Geomatics and Corridor Management Section, and that the applicant also deposit a reproducible copy of said plan with the Manager, Geomatics and Corridor Management Section; (iii) That, subject to any required application to the Ontario Superior Court of Justice to permanently close the Subject Lands being approved: (1) The City Solicitor be authorized and directed to prepare all necessary by-laws to permanently close and sell the alleywa

(a) That the standardization of the products, services, manufacturers and distributors identified in the attached Appendices “A”, “B”, and “C” to Report PW23049 pursuant to Procurement Policy #14 - Standardization and as the single source of supply for the listed equipment, parts, supplies and services for the Hamilton Water Division be approved. (b) That the General Manager of Public Works, or their designate, be authorized to negotiate, enter into and execute any required Contract and any ancillary documents required to give effect thereto with those suppliers identified in the attached Appendices with content acceptable to the General Manager of Public Works, and in a form satisfactory to the City Solicitor; and, (c) That the General Manager of Public Works, or their designate, be authorized to amend any Contracts executed and any ancillary documents as required in the event that a service provider, manufacturer, or distributor identified in the attached Appendices undergoes a name change or a new distributor relationship in a form satisfactory to the City Solicitor. Result: MOTION,

That Waste Management Sub-Committee Report 23-002 – June 23, 2023, be received. Public Works Committee July 12, 2023 Minutes 23-010 Page 8 of 29 Result: MOTION,

(a) That Corporate Security be directed to continue the Parks Security Patrol program using a new delivery model of permanent Mobile Security Patrol team dedicated to all City owned properties and that the estimated 2023 cost of $180,000, if not mitigated through other savings, be reported through the budget variance process and that the estimated 2024 budget costs of $360,000 be referred to the 2024 Budget process; (b) That item ABG on the Public Works Committee Outstanding Business List respecting “That Corporate Security report back to the Public Works Committee, prior to the completion of the two-year pilot, presenting the results of the program including the metrics used to measure the value, impacts and improvements as a result of the pilot program”, be referred to staff for a report back to the Public Works Committee; and (c) That item ADC on the Public Works Committee Outstanding Business List respecting “Staff were directed to report back respecting the results of the two year Pilot Program re Security Report on theft and vandalism prevention in City owned spaces.”, be referred to staff for a report back to the Public Works Committee. Result: MAIN MOTION, As Amended,

That the School Site Design Guidelines for Active and Sustainable Transportation attached as Appendix "A" to Report PED23158 be endorsed to inform the planning and design of new and existing school sites. Result: MOTION,

WHEREAS, Globe Dog Park is a leash free, fenced, public amenity located at 800 Woodward Avenue; WHEREAS, the community has reached out to the Ward 4 Councillor and requested a shade/rain shelter at this park; Public Works Committee July 12, 2023 Minutes 23-010 Page 10 of 29 WHEREAS, Capital funding is required to fund this new amenity; WHEREAS, a shelter at the Globe Dog Park supports the City of Hamilton Strategic Priorities of Healthy and Safety Communities and of Built Environment and Infrastructure by providing a safe space and infrastructure, and by supporting active, healthy, and quality of life; and WHEREAS, off-leash dog parks with safe infrastructure support the human-canine bond. THEREFORE, BE IT RESOLVED: (a) That a new shade/rain shelter be constructed at Globe Dog Park, 800 Woodward Avenue, to be funded from the Ward 4 Capital Discretionary Account [3302109400] at an upset limit, including contingency, not to exceed $30,000; and (b) That the General Manager of Public Works be authorized and directed to approve and execute any and all required agreements and ancillary documents, in a form satisfactory to the City Solicitor, related to the construction of the shade/rain shelter at Globe Dog Park, 800 Woodward Avenue. Result: MOTION,

Public Works Committee July 12, 2023 Minutes 23-010 Page 11 of 29 WHEREAS, a new play structure and wood fibre safety surfacing was installed at Rockcliffe Gardens Park located at 40 Riley Street, Waterdown, in 2023; WHEREAS, engineered wood fibre is the safety surfacing material that is installed as part of most play structure installations; WHEREAS, wood fibre safety surfacing meets Ontario accessibility standards, however it may be a challenging surface for some residents to navigate depending on mobility devices and mobility levels; WHEREAS, enhancements, such as the addition of rubber surface within the play structure safety surfaces and additional asphalt pathways outside of the play area, promotes increased mobility to the play structure; and WHEREAS, additional funding is required to support this accessibility enhancement. THEREFORE, BE IT RESOLVED: (a) That the installation of a rubber pathway placed through the wood fibre safety surfacing and an additional asphalt pathway along the perimeter of the Rockcliffe Gardens playground, located at 40 Riley Street, Waterdown, to be funded from the Ward 15 Non-Property Tax Revenue Account (3301609615) at an upset limit, including contingency, not to exceed $35,000, be approved; and (b) That the Mayor and City Clerk be authorized and directed to approve and execute all required agreements and ancillary documents, with such terms and conditions in a form satisfactory to the City Solicitor related to the pathway improvements at

WHEREAS, two existing tennis courts located on Hamilton Wentworth District School Board (HWDSB) lands at Sir Allan MacNab High School, 45 Magnolia Drive, Hamilton, provide active recreational use for the Fessenden Neighbourhood community residents and beyond; WHEREAS, the two tennis courts were constructed and are maintained by the City of Hamilton on HWDSB lands; WHEREAS, this is a public tennis amenity, which would not typically be operationally provided with windscreens on the fencing; and WHEREAS, Area Rating funding of $7,000 will fund the one-time acquisition and installation of the windscreens, and future replacements have not been included in the Parks operational budget. THEREFORE, BE IT RESOLVED: (a) That the installation of windscreens at the tennis courts located at Sir Allan MacNab High School, 145 Magnolia Drive, Hamilton, at a cost of $7,000, to be funded from the Ward 14 Special Capital Re-Investment Reserve #108064 be approved; and (b) That the Mayor and City Clerk be authorized and directed to execute any required agreement(s) and ancillary documents for the installation of windscreens at the tennis courts located at Sir Allan MacNab High School, 145 Magnolia Drive, Hamilton, with such terms and conditions in a form satisfactory to the City Solicitor. Result: MOTION,

WHEREAS, at the July 6, 2022 Public Works Committee Meeting, a motion was approved to fund through the Ward 7 area rating account, the replacement of four play structures located in Ward 7: Macassa Park, Elmar Park, Burkholder Park and Peace Memorial Park; WHEREAS, engineered wood fibre is the safety surfacing material that is installed as part of most play structure installation; WHEREAS, wood fibre safety surfacing meets Ontario accessibility standards, however it may be a challenging surface for some residents to navigate depending on mobility devices and mobility levels; WHEREAS, enhancements, such as the addition of rubber safety surface within the play area promotes increased mobility to the play structure; and WHEREAS, additional funding is required to support this accessibility enhancement. THEREFORE, BE IT RESOLVED: (a) That the installation of a rubber safety surface be included as part of the play equipment replacements at Macassa Park, 701 Upper Sherman Avenue, Elmar Park, 140 Brigade Drive, Burkholder Park, 478 East 25th Street, and Peace Memorial Park, 85 East 36th Street, to be funded from the Ward 7 Capital Re-Investment Reserve (#108057) at an upset limit, including contingency, not to exceed $700,000, be approved; and (b) That the Mayor and City Clerk be authorized and directed to approve and execute all required agreements and ancillary documents, with such terms and conditions in a form satisfactory to the City Solicitor. Public Works Committee July 12, 20

WHEREAS, Sam Lawrence Park located at 255 Concession Street, Hamilton, is a community park offering beautiful vistas and recreational opportunities for residents in Ward 8 and beyond; WHEREAS, there is no public washroom facility available to park visitors during the busier summer/fall season; and WHEREAS, additional funding for the rental and cleaning of accessible portable toilet(s) for the 2023 season is required. THEREFORE, BE IT RESOLVED: (a) That accessible portable toilet(s) at Sam Lawrence Park, 255 Concession Street, Hamilton, to be funded from the Ward 8 Capital Discretionary Account (3302309800) at an upset limit, including contingency, not to exceed $3,000, be approved; and (b) That the Mayor and City Clerk be authorized and directed to approve and execute all required agreements and ancillary documents, with such terms and conditions in a form satisfactory to the City Solicitor. Result: MOTION,

WHEREAS, Huntington Park, 40 Broker Road, Hamilton, is a diverse community park in Ward 6 with recreation amenities that promote healthy recreational activity opportunities for the community; WHEREAS, the park supports four publicly-owned tennis courts that are in need of investment to address cracks on the court surface; and WHEREAS, this short-term and cost-effective repair will improve the court surface for users. THEREFORE, BE IT RESOLVED: (a) That the court surface crack repair works to improve the existing four publicly- owned tennis courts within Huntington Park, 40 Broker Road, Hamilton, to be funded from the Ward 6 Capital Discretionary Account (3302109600) at an upset limit, including contingency, not to exceed $10,000, be approved; and (b) That the Mayor and City Clerk be authorized and directed to execute any required agreement(s) and ancillary documents, with such terms and conditions in a form satisfactory to the City Solicitor. Result: MOTION,

(a) That the direction provided to staff in closed session be approved and remain confidential. (b) That Report PW23051 / FCS23084, respecting Transit Maintenance & Storage Facility - Cost Increase, remain confidential. Result: MOTION,

That the Agenda for the July 12, 2023 Public Works Committee meeting be approved, as amended. Result: MOTION,

That the Minutes of the June 12, 2023 meeting of the Public Works Committee be approved, as presented. Result: MOTION,

That the following Delegation Requests be approved: (i) Tiffany Garvey, respecting DARTS (for a future meeting) (Item 6.1) (ii) Elizabeth Calouro, 2555375 Ontario Inc., respecting Item 10.2 Proposed Permanent Closure and Sale of Portion of Unassumed Alleyway Abutting 932 King Street East, Hamilton (Ward 3) (PW23048) (for today's meeting) (Item 6.2) Result: MOTION,

That the presentation from Nancy Purser, Manager of Transit Support Services, respecting Hamilton Street Railway (HSR) Fare Policies, be received. Result: MOTION,

That the Waste Management Advisory Committee Minutes of June 27, 2022, be received. Result: MOTION,

That the public meeting be closed. Result: MOTION,

That the registered delegation from Elizabeth Calouro, be received. Result: MOTION,

(b) That item ABG on the Public Works Committee Outstanding Business List respecting “That Corporate Security report back to the Public Works Committee, prior to the completion of the two-year pilot, presenting the results of the program including the metrics used to measure the value, impacts and improvements as a result of the pilot program”, be referred to staff for a report back to the Public Works Committee; and (c) That item ADC on the Public Works Committee Outstanding Business List respecting “Staff were directed to report back respecting the results of the two year Pilot Program re Security Report on theft and vandalism prevention in City owned spaces.”, be referred to staff for a report back to the Public Works Committee. Result: Amendment,

That the Rules of Order be waived to allow for the introduction of a Motion respecting Installation of Rubber Safety Surface as Part of the Play Equipment Replacements at Macassa Park, 701 Upper Sherman Avenue, Elmar Park, 140 Brigade Drive, Burkholder Park, 478 East 25th Street, and Peace Memorial Park, 85 East 36th Street (Ward 7). Result: Motion

That the Rules of Order be waived to allow for the introduction of a Motion respecting Accessible Portable Toilets at Sam Lawrence Park, 255 Concession Street, Hamilton (Ward 8). Result: Motion

That the Rules of Order be waived to allow for the introduction of a Motion respecting Tennis Court Improvements at Huntington Park, 40 Broker Road, Hamilton (Ward 6). Result: Motion

That the following amendment to the Public Works Committee’s Outstanding Business List, be approved: Public Works Committee July 12, 2023 Minutes 23-010 Page 27 of 29 (1) Items Considered Complete and Needing to be Removed (Item 14.1(a)): (i) Impact of On-Site and Excess Soils Management Regulation (O. Reg 406/19) and other pressures on Capital Program Costs (Item 14.1(a)(a)) Addressed as Item 9.2 (PW23039(a)) (today's agenda) Item on OBL: ACZ (ii) Results of Parks Security Patrol Pilot Program (Item 14.1(a)(b) –

That the Committee move into Closed Session respecting Item 15.1, pursuant to Section 9.3, Sub-section (k) of the City's Procedural By-law 21- 021, as amended, and Section 239(2), Sub-section (k) of the Ontario Municipal Act, 2001, as amended, as the subject matter pertains to a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. Public Works Committee July 12, 2023 Minutes 23-010 Page 28 of 29 Result: MOTION,

That there being no further business, the meeting adjourned at 8:01 p.m. Result: MOTION,